Job Description
Job Title: Assistant Company Secretary (12 month FTC)
Location: London
Job Type: Full-time
Reports to: Chief Risk and Sustainability Officer
Our client, a global leader in real estate asset management within the student housing sector, is dedicated to creating a world-class portfolio
We are currently seeking an Assistant Company Secretary to work closely with the Global Head of Risk & Sustainability. This role is critical in providing high-quality company secretarial services across the organisation and its affiliates, reinforcing corporate governance and compliance during a period of substantial growth. The position offers an excellent opportunity to collaborate with senior stakeholders, enhancing and embedding company secretarial practices throughout the organisation.
Key Responsibilities:
* Board and Committee Support :
* Support the governance and administration of the Board, its committees, and all Group entities.
* Manage statutory filings, maintain registers, and oversee filings for Group entities.
* Maintain and update Group structure charts and respond to KYC requests.
* Corporate Governance :
* Manage and maintain management company entities through the Group’s entity management platform.
* Lead statutory filings, implement director changes, and respond to auditor, KYC/AML, and general company secretarial queries.
* Entity Management :
* Oversee and maintain fund and property company entities via the Group’s entity management platform.
* Collaborate with third-party fund administration providers to deliver consistent company secretarial services and monitor performance.
* Corporate Structuring :
* Form and manage corporate vehicles aligned with tax guidance and maintain corporate structure charts.
* Risk & ESG Committees :
* Act as secretary for the Risk and ESG Committees, including scheduling, preparing agendas, coordinating documentation, and recording minutes.
* Collaborate with committee members to prepare Group Risk Reports and matrices for Board submission.
Essential Qualifications & Experience:
* Company Secretarial Qualification : ICSA/CGI certification (or working towards it).
* Experience : Minimum 5 years in a company secretarial or governance role.
* Board Support : Proven track record supporting board and committee functions in a fast-paced environment.
* Stakeholder Engagement : Strong organizational skills and ability to engage effectively with stakeholders at all levels.
* Director-Level Interaction : Experience working with Directors, external partners, and building professional relationships.
* Governance Knowledge : In-depth understanding of company secretarial duties and relevant company law.
Desirable Skills:
* Proficiency in entity management software.
* Background in student accommodation, real estate, or construction.
* Experience in investment management, preferably with international exposure.
* Strong collaboration skills across geographic and functional boundaries.