Company Overview:
Our client is a prominent recruitment organisation specialising in the construction and railway sectors. While experience in construction or railway environments is a plus, it is not essential. We value a proactive, independent approach and the ability to interact effectively with individuals from varied backgrounds.
Role Overview:
As a Group Compliance Administrator, you will be responsible for a wide range of administrative tasks. You will work autonomously and support the Group Health & Safety Manager (who reports to the Group Operations Director) by ensuring compliance across group operational areas.
Key Responsibilities:
* Vehicle Management:
* Record and archive vehicle checks.
* Process new driver documentation, including licence verification, DVLA checks, and declaration forms.
* Perform DVLA checks on an annual basis.
* Maintain an up-to-date live matrix for all vehicles, including those hired on and off.
* Update insurance records to reflect vehicles being added or removed from hire.
* Log any speeding or parking fines.
* Network Rail Sub-Sponsorship Management:
* Manage all sub-sponsor agreements and related documentation.
* Staff Inductions & Compliance:
* Conduct inductions for all staff members and perform right-to-work checks.
* Use the designated fatigue management software to upload and monitor data.
* Data and Record Management:
* Update company matrices for railway and construction trades and skills.
* Ensure that all staff files and identification records are current and accurate.
* Office and Equipment Maintenance:
* Oversee office maintenance activities, including arranging:
* PAT Testing,
* CHUBB services,
* First Aid training, and
* Fire Warden coordination.
* Additional Administrative Tasks:
* Monitor Network Rail Medical expiries, download necessary data, and schedule appropriate tests/locations.
* Coordinate and log appointments for Drugs & Alcohol testing.
* Process and manage purchase orders.
Candidate Profile:
The ideal candidate is highly organised, able to manage multiple tasks simultaneously, and thrives in a dynamic environment. Strong communication skills and the ability to work independently are essential. Experience in the construction or railway industries is desirable but not mandatory