Responsibilities
The Executive Assistant will play a crucial role in supporting key underwriting Executive Team members, ensuring efficient administrative support, operations and driving strategic initiatives. This role requires a proactive, detail-oriented professional with exceptional organisational and communication skills.
Executive Support:
* Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements.
* Assist in the preparation of reports, agendas, presentations and minutes for meetings.
* Review, analyse and summarise underwriting documents, reports and correspondence. Provide insights and recommendations based on the analysis.
* Complete monthly expense reports.
* Event management.
Operational Management:
* Project Management: assist in the planning and execution of projects and initiatives. Track progress and ensure deadlines are met.
* Conduct research and provide insights to support decision-making processes.
Communication and Liaison:
* Serve as a liaison between the executive team and internal/external stakeholders.
* Facilitate communication and collaboration across departments.
* Represent the executive in meetings and events as needed.
Leadership and Mentorship:
* Provide guidance and mentorship to junior staff members.
* Foster a positive and collaborative work environment.
Proactive Initiative:
* Anticipate the needs of the executive team and address them proactively.
* Identify opportunities for improvement and take the initiative to implement solutions.
Stay ahead of industry trends and provide recommendations to enhance administrative performance.
Qualifications
* Proven experience as an Executive Assistant, Chief of Staff, or similar role.
* Proven work experience in the Insurance sector.
* Strong organisational and time management skills.
* Ability to analyse and interpret complex documents and data.
* Excellent written and verbal communication skills.
* Ability to handle multiple tasks and prioritise effectively.
* Proficiency in Microsoft Office Suite and other relevant software.
* High level of discretion and professionalism.
* Demonstrated ability to take initiative and act proactively.
Desirable: undertaken introduction to insurance exams.
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