Job: Facilities Management Officer Location: Edinburgh, EH15 Salary: £32,460 - £36,137 per annum + car allowance Hours: 35 hours per week Contract: Permanent We are looking for a dedicated Facilities Management Officer to assist in the planning, execution, and oversight of our client's facilities maintenance and inspection programs. You will play a vital role in ensuring our properties meet legal, regulatory, and safety standards while providing exceptional support to our service users and colleagues. Key Responsibilities:
* Assist the Head of Service Facilities Management and Senior Facilities Management Officer in the preparation and delivery of planned preventative and cyclical maintenance programs.
* Support the preparation and delivery of inspection programs, monitor, report, and act on the results.
* Conduct site visits and inspections to ensure the quality of repairs and maintenance meets legal, regulatory, and environmental standards.
* Monitor contracts financially and technically throughout their duration, preparing valuations and final accounts with contractors for submission and approval.
* Provide cost estimates, track expenditure, and ensure compliance with financial policies and procedures.
* Gather and report feedback from services on contractor performance.
* Assist in evaluating and improving maintenance and inspection programs.
* Provide technical advice to Unit Managers on day-to-day maintenance and repair issues.
* Participate in team meetings to set priorities, manage workload, and monitor strategic direction.
* Analyse and report on tenders in collaboration with the Facilities Management Team.
* Manage building alterations and refurbishment projects, ensuring work aligns with the brief and stays within budget.
* Assist with schedules of accommodation, feasibility studies, technical specifications, and appraisals of buildings.
* Prepare specifications and contract documentation for works.
* Liaise with relevant authorities for statutory approvals (e.g., planning and building control).
* Survey buildings to ensure compliance with legislation, including condition surveys.
* Assist with property acquisition and disposal.
* Ensure compliance with Health and Safety policies to safeguard staff, service users, and contractors.
* Maintain accurate paper and electronic filing systems for maintenance, inspections, safety files, asbestos registers, and other records.
* Review Emergency and Contingency Plans as required.
* Perform other duties as required within the scope of the role.
Essential Skills/ Qualification:
* Minimum HND/HNC in Building Surveying or equivalent technical qualification.
* Full driving licence.
* Experience in building, contract administration, and project control with multi-disciplinary teams.
* Thorough knowledge of construction techniques, building standards, CDM, and relevant Health and Safety regulations.
* Strong teamwork skills and the ability to manage your own workload effectively.
If you are a detail-oriented individual with a strong background in facilities management and construction, we would love to hear from you!