Job summary We are looking to appoint an enthusiastic, self motivated, experienced secretary to provide comprehensive secretarial support to the Community Paediatric team. It is essential that applicants possess a high level of audio typing skills, hold a Medical Secretarial Qualification or have sufficient medical secretarial experience, and are qualified to a minimum of RSA Stage 3 (or equivalent experience). The successful applicant will be able to work on their own initiative and be able to work as part of a team. The post holder will be able to work within time constraints and be able to meet deadline whilst being able to demonstrate good organisational skills and the ability to maintain good and reliable records. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. Main duties of the job The Senior Medical Secretary Function Provides: An accurate, confidential and supportive administration service for patients, clinical teams, carers and internal and external agencies (e.g. Local Authority, Third Sector, CAIS) in order to: Provide a safe and efficient patient pathway and provide information and appropriate support to families and carers. The post holder will ensure the delivery of a comprehensive high quality medical secretarial and administrative service to the consultant, doctor and junior medical team and specialist nursing teams, other health professionals. The post holder will be responsible for the guidance and direction of the team dealing with appropriate day to day issues to oversee the smooth running of the department and providing support to the line manager. About us If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework. Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme. Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form. Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English. Date posted 24 October 2024 Pay scheme Agenda for change Band Band 4 Salary £26,928 to £29,551 a year per annum pro rata Contract Permanent Working pattern Part-time Reference number 050-AC816-1024 Job locations 204 Abergele Road Hen Golwyn Colwyn Bay LL29 8AN Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Person Specification Qualifications Essential NVQ Business administration L4 or equivalent experience Or City & Guilds (AMSPAR) Level 3 Diploma in Medical administration or equivalent medical secretary experience RSA /OCR level 3 or equivalent experience or qualification in typing. ECDL or equivalent experience. Desirable Management qualification or working towards NVQ 3 Customer Service Experience Essential Experience of coordinating administration activities Experience of coordinating administration activities. Experience of working as a medical secretary Experience of organising workload and people Desirable Previous NHS Experience Skills Essential Excellent communication skills Will work unsupervised Minute taking experience Knowledge, Qualities and Other Relevant Requirements Essential Evidence of Continual Personal Development Good team working ethic Desirable Welsh Speaker Person Specification Qualifications Essential NVQ Business administration L4 or equivalent experience Or City & Guilds (AMSPAR) Level 3 Diploma in Medical administration or equivalent medical secretary experience RSA /OCR level 3 or equivalent experience or qualification in typing. ECDL or equivalent experience. Desirable Management qualification or working towards NVQ 3 Customer Service Experience Essential Experience of coordinating administration activities Experience of coordinating administration activities. Experience of working as a medical secretary Experience of organising workload and people Desirable Previous NHS Experience Skills Essential Excellent communication skills Will work unsupervised Minute taking experience Knowledge, Qualities and Other Relevant Requirements Essential Evidence of Continual Personal Development Good team working ethic Desirable Welsh Speaker Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Betsi Cadwaladr University Health Board Address 204 Abergele Road Hen Golwyn Colwyn Bay LL29 8AN Employer's website https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)