Job summary Come and Join Our Friendly Team at a Thriving GP Surgery. Are you ready for a rewarding, fulfilling role in a dynamic, supportive environment. We are a busy GP surgery in Albrighton. As we are a popular village surgery, we are excited to welcome a new team member, who is compassionate, dedicated, and ready to thrive in a supportive, friendly environment. If youre looking to bring your skills to a vibrant, community-centred practice, we would love to hear from you. Qualifications & Skills Required: Experience in clinical administration or medical coding, with proficiency in EMIS Web and SNOMED CT. Knowledge of CQC and QOF standards and experience in supporting audit and compliance activities. Excellent organisational skills, attention to detail, and ability to work independently. Coding skills required. Strong communication skills, with a focus on professionalism and confidentiality. Main duties of the job The post holder will be expected to provide general administration duties, which may include but is not limited to. Assisting in keeping patient records accurate and up to date by scanning and attaching paper documents into electronic records. Filing scanned documents into patient electronic notes (EMIS) Electronically filing test results and other documents/patient information Perform computer searches and data collection to support practice enhanced services and ensure clinical safety. Keeping all records including staff trainings up to date for CQC purposes. To liaise with the practice manager to make sure all tasks are completed at the end of day Printing and distributing repeat prescriptions, if needed. Coding re: patients, ensuring that information is checked and documented accurately. General administration involving patient records, audits etc. as required. Prepare medical reports and other requests for information are processed accurately and in a timely manner, ensuring practice protocols regarding information governance and confidentiality are adhered to Record-keeping, distribution of documents, filing is all undertaken accurately and efficiently. Management of the generic email inbox You should have previous administrative experience, preferably familiar with EMIS Web GP system. Good written and verbal communication skills are essential together with highly effective organisational and planning skills. About us We are not just a GP surgery we are a supportive and rewarding workplace where staff well-being as our priority. Outstanding Reputation: Our surgery consistently receives excellent feedback from patients and NHS England, reflecting our dedication to providing high-quality care. Date posted 13 February 2025 Pay scheme Other Salary £11.91 an hour Contract Permanent Working pattern Part-time Reference number A2141-25-0000 Job locations Shaw Lane Albrighton Wolverhampton WV7 3DT Job description Job responsibilities Primary Key Responsibilities 1. Medical Summarising and SNOMED CT Coding Code clinical data using SNOMED CT within the EMIS Web system, adhering to coding standards to ensure data quality and compliance. 2. CQC and QOF Compliance Conduct monthly searches and audits to ensure the practice meets CQC and QOF standards. 3. Patient Registration and Deduction 4. Prescription Processing Handle prescription requests, verifying details and coordinating with clinical staff to address any queries. 5. Medical Reports and Documentation Requests Process requests from patients, insurance companies, and other entities for medical reports and documentation. 6. Correspondence and Documentation Management Review, process, scan, and file all incoming correspondence, including clinical letters, ensuring action is taken in line with established protocols. 7. Administrative and Staff Support Answer incoming calls, transferring or managing caller's requests professionally. 8. Meeting and Policy Management Record minutes for practice meetings, documenting discussions and agreed actions accurately. 9. Work Area Maintenance Maintain a clean, organised, and effective working area, supporting productivity and professionalism. Secondary Key Responsibilities In addition to the primary responsibilities, the Clinical Administrator may also be required to: 1. To Audit Participation 2. Reception and Administrative Support Provide cover for reception staff during absences. Job description Job responsibilities Primary Key Responsibilities 1. Medical Summarising and SNOMED CT Coding Code clinical data using SNOMED CT within the EMIS Web system, adhering to coding standards to ensure data quality and compliance. 2. CQC and QOF Compliance Conduct monthly searches and audits to ensure the practice meets CQC and QOF standards. 3. Patient Registration and Deduction 4. Prescription Processing Handle prescription requests, verifying details and coordinating with clinical staff to address any queries. 5. Medical Reports and Documentation Requests Process requests from patients, insurance companies, and other entities for medical reports and documentation. 6. Correspondence and Documentation Management Review, process, scan, and file all incoming correspondence, including clinical letters, ensuring action is taken in line with established protocols. 7. Administrative and Staff Support Answer incoming calls, transferring or managing caller's requests professionally. 8. Meeting and Policy Management Record minutes for practice meetings, documenting discussions and agreed actions accurately. 9. Work Area Maintenance Maintain a clean, organised, and effective working area, supporting productivity and professionalism. Secondary Key Responsibilities In addition to the primary responsibilities, the Clinical Administrator may also be required to: 1. To Audit Participation 2. Reception and Administrative Support Provide cover for reception staff during absences. Person Specification Qualifications Essential Higher Diploma or Degree or two years experience of GP clinical system EMIS WEB Desirable Experience of working in a GP practice Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Knowledge and Skills Essential Must have the ability to work cooperatively within a team. Desirable Moderate IT skills Experience Essential 1-2 years working with EMIS systems Desirable GP Primary Care Experience preferred Person Specification Qualifications Essential Higher Diploma or Degree or two years experience of GP clinical system EMIS WEB Desirable Experience of working in a GP practice Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Knowledge and Skills Essential Must have the ability to work cooperatively within a team. Desirable Moderate IT skills Experience Essential 1-2 years working with EMIS systems Desirable GP Primary Care Experience preferred Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Albrighton Medical Practice Address Shaw Lane Albrighton Wolverhampton WV7 3DT Employer's website https://www.albrightonmedicalpractice.co.uk/ (Opens in a new tab)