Description Suffolk County Council – Endeavour House, Ipswich IP1 2BX - Hybrid £27,711 per annum (pro rata for part time) 37 hours per week - Flexible working options available Secondment for 1 year Your role and responsibilities This is a great opportunity to step into a Business Support Co-ordinator role within a friendly and supportive team. Although a small team, this is a service that is critical in the effective day-to-day running of the Children and Young People Services (CYP) executive, including Leadership Team, Cabinet Members and Heads of Service. The team is comprised of our Executive Assistants, Personal Assistants, Business Support Coordinators and Officers. The team also retain close links with our wider CYP Business Support and Information Governance teams. Your daily tasks may include all or some of the following: Providing comprehensive administrative support across our Directorate. Managing a diverse range of day-to-day operations, including financial processes, IT systems, HR coordination, and compliance with information handling procedures and legislation. Your exceptional organisational skills will shine as you seamlessly coordinate diary schedules, arrange events and meetings, take action notes and liaise with both internal and external stakeholders. With a keen eye for detail and a solutions-oriented mindset, you might train colleagues, monitor progress, and tackle project-based work with efficiency. You could be providing advice on on specialist policies and procedures, assisting with budgets and planning your own and others work. If you thrive in a fast-paced environment, possess exceptional communication abilities, and have a passion for providing outstanding administrative support, we encourage you to apply for this role. You will need experience in successfully carrying out specialist administrative and financial procedures excellent working knowledge of Microsoft packages, e.g. Word, Excel, PowerPoint, Outlook etc to collaborate well with others and be flexible in your approach to meet the demands of the post and team. You can view a full list of requirements in the Job and Person Profile (docx). If you believe you can succeed in this role, apply. Even if you don't meet all requirements, still apply. We would appreciate the opportunity to consider your application. Empowering Everyone We’re big believers in potential, possibility and the power of different ideas. We’re always searching for ways to encourage, respect and enable everyone to be the best they can be. We want to represent the diverse communities we serve. We welcome applications from all individuals, especially those from groups that are currently underrepresented in the organisation, as shown in our Workforce Equality Report How to apply Step 1 - Read the Job and Person Profile (JPP) (docx). Step 2 - Click ‘Apply Now’ to start your online application. Step 3 - Upload a supporting statement answering the following questions below (no more than 400 words per question). You should use the Supporting Statement template. 1. Describe a time when you had to manage competing priorities and deadlines across multiple tasks and projects. How did you approach prioritising your work and ensuring everything was completed on time? 2. Can you give an example of how you have used your strong organisational skills to coordinate schedules, arrange meetings and events, and facilitate smooth communication between internal and external stakeholders? 3. Provide an example of how you have built strong relationships with both internal and external stakeholders. What strategies did you employ to understand their needs and deliver exceptional customer service? Please note: Without a supporting statement, your interest will not be progressed. Any supporting documents must be in either PDF or MS Word format. We value authentic applications that showcase your genuine skills and experiences. Applications suspected of being generated by AI may be rejected. We encourage you to present your own work and ideas throughout the application process. If you require any reasonable adjustments to the application process before the next selection stage, please contact our Recruitment Team by emailing recruitmentsuffolk.gov.uk or calling 03456 014412. If you are invited to the next stage of selection, you will have another opportunity to request adjustments for the next stages of the process. Closing date: 11.30pm, 1 December 2024. This authority is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS (Disclosure and Barring Service) checks or police vetting will be required for relevant posts. LI-Hybrid