Job Title: Leasing Coordinator
Location: 367 Main Street Oxford, MA 01540
Reports To: COO, Byrnes Property Management Group, LLC
Job Overview:
The Leasing Coordinator is responsible for managing and coordinating lease agreements, supporting tenant communication, and assisting with the administrative functions of the property management team. This position plays a key role in ensuring smooth lease processes, move-ins and move-outs, and compliance with company policies and legal requirements.
This is a full-time, in-office position based in Oxford, MA, with potential opportunities to work from home based on performance and business needs.
We are looking to fill this position by May 1st.
Key Responsibilities:
* Lease Administration:
o Prepare, review, and manage lease agreements and amendments
o Ensure accuracy and completeness of lease documentation and maintain updated records in the leasing database
o Track key lease dates, including expiration, renewal, and rent escalations
o Assist with lease renewals, terminations, and tenant compliance with lease obligations
* Tenant Relations:
o Act as the point of contact for tenant inquiries regarding leasing matters, move-ins, and move-outs
o Coordinate tenant onboarding processes, including lease signing, delivery of keys, and welcome packets
o Ensure timely and clear communication with tenants regarding rent changes, maintenance schedules, and lease requirements
* Move-In/Move-Out Coordination:
o Organize tenant move-in and move-out procedures, including inspections, key handovers, and finalizing lease terms
o Perform move-out inspections, document damages (if any), and coordinate repairs with maintenance teams
* Compliance and Reporting:
o Ensure all leasing procedures comply with legal requirements and company policies
o Prepare and submit leasing reports and occupancy updates to the Property Manager or leadership team
o Assist with compliance tracking, such as insurance certificates and other lease obligations
* Administrative Support:
o Provide administrative support to the property management and leasing teams
o Maintain tenant files, both electronic and physical, ensuring that all documentation is up to date
o Assist in marketing efforts for vacant properties by coordinating with marketing teams for listings and advertisements
Requirements:
* Active Massachusetts Real Estate Salesperson License (required)
* Valid driver’s license and a reliable vehicle (required)
Qualifications:
* Education: High school diploma required; associate or bachelor’s degree in real estate, business, or related field preferred
* Experience: 1-3 years of experience in lease administration, property management, or a related field
* Skills:
o Strong organizational skills with attention to detail
o Excellent communication and interpersonal skills
o Proficiency in property management software and Microsoft Office Suite
o Ability to manage multiple tasks simultaneously and work in a fast-paced environment
Key Skills:
* Attention to Detail: Ensures accuracy and completeness of lease documents and tenant communications
* Customer Service: Provides responsive and professional service to tenants and colleagues
* Time Management: Prioritizes tasks effectively and meets deadlines for lease renewals, move-ins, and move-outs
* Problem Solving: Capable of resolving tenant issues related to leasing and occupancy
Benefits:
* Pay: TBD based on experience
* Opportunities for career growth within property management and the overall company
* Health and wellness benefits, including medical, dental, and vision coverage
* Paid time off and retirement plan
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