The Project Administrator is responsible for supporting the Project Management Team in the administration, co-ordination, planning and control of projects.
Main Duties & Responsibilities:
* Monitor and action emails in the ‘Installations’ Inbox, allocating and chasing emails until they are completed
* Telephone inquiry support (internally & externally)
* Organise any site induction, compliances or prerequisites identified in the Project Initiation
* Procurement of plant, equipment, materials & hire equipment required to maintain project objectives and schedules.
* Providing supplier purchase orders numbers to engineers, updating PO’s once in receipt of equipment & off-hiring. Chase suppliers when necessary to ensure OTIF deliveries, report any potential delays or shortfalls to the PM and find alternative suppliers if required.
* Review engineers working hours, ensuring appropriate rest breaks, escalating any safety concerns
* Ensure all relevant H&S documents are issued & acknowledged via Eversign (Method Statement with appropriate Risk Assessments)
* Escalate projects through direct communication with the Project Manager, if the necessary H&S actions have not been completed before work commences.
* Collate information, process & issue O&M Manuals and other project related documentation/commissioning sheets.
* Update FGas logs and asset lists
* Deploy jobs/visits to engineers.
* Book accommodation & organise transport for engineers when necessary.
* Organise the pool of apprentices & second men (In-line with department’s requirements) & allocate in the planner in collaboration with service hubs.
* Update customer portals if required.
We are looking for individuals who can meet the following requirements:
* Experience in similar role of Projects Administrator is preferred
* Excellent interpersonal and communication skills
* A high level of attention to detail
* Good organisational skills
* Excellent time management skills, with the ability to work to deadlines
* Proficient user of MS Office in particular Word and Excel
* Experience using Job Logic (Preferred but not essential)
What you will receive in return:
* Long Service Awards
* Enhanced Annual Leave & Additional Leave
* Birthday off on us
* Referral Scheme
* Enhanced Maternity, Paternity and Adoption Leave
* Health Cash Plan
* Free Eye Test
* Trained Mental Health First Aiders
* Cycle to Work Scheme
* Training and Continuous Professional Development
* Opportunities to Progress within the Company
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