Main area Pharmacy Distribution Supervisor Grade Band 5 Contract Permanent Hours
* Full time
* Part time
* Job share
37.5 hours per week (Monday to Friday 08.30 to 16.30 with 30 minutes unpaid lunch break.) Job ref 043-PST003-0125
Site NWSSP Medicine Unit Town Newport Salary £30,420 - £37,030 Per annum, pro rata Salary period Yearly Closing 02/02/2025 23:59
Job overview
This post has been newly created to support Welsh Government and NHS Wales achieve key objectives for managing medicines efficiently and resourcefully across Wales. These objectives include centralised management of seasonal vaccinations (Influenza and Covid-19 booster programmes) and the development of a medicine buffer stockpile. The activities within this role will be performed under the Wholesale Dealer Authorisation (H) Regulations.
The role will be based at NWSSP Medicine unit at Imperial Park 5 with a requirement to attend Picketston site (St Athan) weekly, to perform checking activities on assembled medicine orders which include Controlled Drugs (CD’s), vaccines and other prescription only medicines (POM).
The ability to speak Welsh is desirable for this post: English and / or Welsh speakers are equally welcome to apply.
Main duties of the job
The Post holder will plan and organise the daily procurement, receipt and distribution activities required to deliver an efficient, cost-effective pharmacy procurement service, under Wholesale Dealer authorisation (WDA) requirements, to meet the needs of the customer. Working within Good Distribution Practices (GDP) to ensure the distribution of medicines is made accurately and in a safe manner, whilst being maintained as per manufacturers requirements.
The post holder will be supported by a team of pharmacy distribution support officers and will have supervisory and line management responsibilities for this team.
The role involves using IT systems such as Pharmacy and Oracle procurement as well as quality management systems (QMS) to demonstrate regulatory and financial compliance.
Accuracy checking of assembled orders and batch documentation is required within this role and maintaining accurate and detailed records of distributed medicines to provide a clear audit trail in the event of a customer query, complaint or a product recall.
Working for our organisation
At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.
Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focusing on the wellbeing and belonging of our people.
Excellent customer service is something we strive for, for both our internal and external customers.
Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/
NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.
Detailed job description and main responsibilities
You will be able to find the full Job Description and Person Specification attached in the supporting documents or click “Apply now” to view it in Track.
Person specification
Qualifications and Knowledge
* Evidence of continuous professional development
* Degree or equivalent qualification or significant in-depth senior level experience
* Registration with General Pharmaceutical Council or Member of Chartered Institute of Purchasing and Supply (CIPS) or equivalent experience.
Experience
* Experience in medicine procurement / distribution and supply chain
* Experience of IT for relevant pharmacy functions
* Experience of training and mentoring staff
* Understanding of NHS pharmacy distribution functions
* Experience of managing teams
* Experience of stock control management
Skills and Attributes
* Excellent written and communication skills
* Time management - actively manage own and team, alter when necessary
* Demonstrate ability to cope with multiple interruptions and take responsibility for unplanned issues.
* Ability to manage a team and work constructively with other disciplines.
* Uses own initiative to support, develop and progress workstreams
* Highly motivated
We are committed to flexible working and equal opportunities.
If you are shortlisted for interview you will be contacted by email using the email address with which you registered. Please ensure that you check your email account regularly.
Prior consideration for this vacancy will be given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.
When applying for this post it is essential that you read the Job Description and Person Specification (where available) and demonstrate how your skills, knowledge and experience meet the requirements of the person specification. Only candidates who clearly demonstrate how they meet the person specification will be shortlisted.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.
Employer certification / accreditation badges
You must have appropriate UK professional registration.
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