We are looking for a professional, caring and reliable person with a resilient, detailed approach to work part time in our busy school office at St Martin’s Schools. This role is essential in ensuring a welcoming, caring and helpful link between the school and all stakeholders as well as providing administrative support. The roles main duties involve taking responsibility for pupils medical and dietary requirements and supporting our vulnerable families. Key Responsibilities Maintain a working knowledge of all areas of school life to provide help and advice to all stakeholders. Undertake reception duties, answering telephone and face-to-face enquiries and signing in visitors. Resolve reception/visitor matters. Receive incoming telephone calls and emails and deal with enquiries, as necessary. Provide first aid as required, maintaining correct records and liaising with parents/carers and staff. Supporting pupils with medical needs/conditions. Responsible for maintaining correct records including individual healthcare plans (IHP). Undergoing specific training where required. Gather and maintain pupil dietary and medical information and ensure that teachers, support, and kitchen staff are aware of pupil's individual needs. Action and implement Free School Meal (FSM) checks. Take responsibility for pupil school lunches, liaise with parents/carers and kitchen staff. Take responsibility for CoolMilk and KS1 free fruit supplier. For this role you will need Minimum 3 GCSEs, including English and maths, at Grade C or above, or equivalent, or able to evidence ability at an equivalent level (Required) Ability to communicate clearly orally and in writing (Required) Competent in a range of IT tools (Required) Ability to administer first aid and medical support/procedures (Required) Experience working within an education setting (Highly Desirable) Up to date First Aid Training (Highly Desirable) School based references from the last 2 years (Desirable) A DBS on the update service or happy to complete a new one (Required) The right candidate will have Previous administration experience. High regard to confidentiality. Comfortable working with children of varying needs and abilities. A proven ability to work on your own initiative. Reliable and a good timekeeper. A high level of communication skills and the ability to relate positively to children and adults. The ability to use relevant technology/equipment. A can-do attitude. Flexible and a team player. Physically fit with good stamina. Hours The role is term-time only (39 weeks per year), 21 hours per week Current work pattern, Mon and Thurs 08:30 – 15:45, Tues and Wed 08:30 – 12:15 Salary Surrey PS4 (FTE £24,275 - £25,993) £12.93 – £13.85 hourly rate £12,182 - £13,280 per annum Pro Rata We offer an exciting and challenging environment, a dedicated, hardworking and supportive staff team and excellent opportunities and commitment to staff professional development. Visits to the school are warmly welcomed and can be arranged via our Admin Manager, Emma Dennis. Apply Closing date for applications is midday on Monday 4 November 2024 Interviews planned for week commencing 11 November 2024 We reserve the right to invite candidates for interview prior to the closing date. We would therefore recommend that you submit your application as early as possible. References may be requested on receipt of your application. Please state if you wish this to be delayed until shortlisting/ interviews have taken place.