We are currently recruiting for a Secretary to support our probate team at our York office.
The successful candidate will ideally have experience in a similar role assisting with wills & probate matters, along with reception duties; however, this is not essential as full training can be given. They will have a pleasant, helpful manner, strong organisational skills, and will enjoy working under pressure, meeting deadlines, and maintaining high levels of accuracy while doing so. The ability to deliver a friendly, professional, quality service in all dealings with clients and other parties is essential.
KEY TASKS
1. Audio-typing.
2. Dealing with the branch post and DX.
3. Reception duties.
4. Liaising with clients and other parties on behalf of fee earners and dealing with enquiries as appropriate.
5. Liaising with the Accounts department to produce cheques, pay disbursements, etc.
6. Maintaining diaries and making appointments when required.
7. Producing documents from the Case Management system.
8. Management of the files under the fee earner’s direction from opening files to preparing them for archiving.
9. Filing, photocopying, collating of documents, and other clerical duties.
KEY SKILLS – ESSENTIAL
1. Good keyboard skills.
2. Literate and numerate.
3. Ability to work accurately in accordance with the requirements of the team.
4. Ability to deal with enquiries in a customer-friendly and effective manner.
5. Ability to work under pressure.
6. Ability to prioritise workload and meet deadlines.
7. Ability to work on own initiative.
EXPERIENCE
1. Previous secretary experience within wills & probate (highly desirable).
2. Case Management System experience (highly desirable).
OTHER
1. Flexible and ‘can do’ attitude.
2. Excellent written English to produce documents for the clients, other side, and third parties.
3. Clear and confident communication to effectively deal with telephone enquiries.
QUALIFICATIONS
No essential qualifications.
SALARY
The salary for this role will depend on the successful candidate’s skills and experience. Please indicate your current salary and salary expectations when submitting your application.
LOCATION
23 Micklegate, York, YO1 6JH
ROLE TYPE
Full-time/Part Time. Permanent.
Ison Harrison is an equal opportunities employer and does not discriminate on any grounds other than the ability to carry out the job specification.
*Please note, due to the high number of applications for this position we are unable to respond to all. If you do not hear from us within 10 working days please assume you have been unsuccessful in your application.
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