Location: Hybrid · London, UK (3+ days office based)
Team: HQ, Mills & Boon
Seniority: Junior
* Closing: 11:55pm, 27th Jan 2025 GMT
Perks and Benefits
* Work from home option
* Wellness programs
* Employee Assistance Programme
* Enhanced maternity and paternity leave
* Mentoring/coaching
* Cycle to work scheme
Job Description
Introduction to the Role
An exciting entry-role opportunity to work across our imprints – HQ, HQ Digital, Pavilion and Akan Books – supporting the publishing process from acquisition to post-publication, and completing key tasks accurately and meeting deadlines to ensure successful publication. We are looking for someone with excellent administration and communication skills, who can offer a high standard of support to a busy and fast-paced team.
Key Tasks and Accountabilities
Publishing Operations
* Supporting the Managing Editorial Director and liaising with all teams across the division (including editorial, design, marketing, production, finance, sales, publicity, audio, rights, and contracts) to ensure the publishing process runs effectively and to critical path.
* Managing multiple publishing trackers to ensure the team remains on critical path for multiple projects.
* Updating editorial and publishing databases with newly acquired titles.
* Ensuring metadata for all titles, including covers, is accurate and updated on relevant systems in a timely manner to ensure titles are optimized on retailers.
* Running and circulating multiple reports, from pub date and title changes, to contracts, cover art and metadata reports, to ensure the division runs effectively from acquisition to post-publication.
* Keeping publishing schedule grids up to date and highly accurate, for use across the division.
* Checking covers (pricing and barcodes) and matching up with publishing systems.
* Proofreading book and proof covers.
* Working with marketing, editorial and production to ensure proofs are sent to print on time.
* Preparing meeting agendas, taking minutes and sharing regular updates with the team on new title progress, ensuring deadlines are met.
* Helping the Managing Editorial Director on ad-hoc tasks.
HQ Digital Editorial Support
* Assisting with desk editing, preparing prelims and taking ownership for coordinating copyedits, proof checking, collation and amendments as required.
* Managing freelance editorial bookings, setting new freelancers up on the HC systems, and updating the schedule as necessary, bringing it to the weekly production meetings.
* Writing copy as required. Ebook editorial checks as required. Voucher proof checking.
Experience Required
* Experience in working with spreadsheets and using professional databases.
* Experience of proofreading.
* Knowledge of the publishing process and industry (desirable).
Skills Required
* Excellent attention to detail.
* Clear communication skills, with the ability to work confidently with colleagues at all levels.
* Skilled in coordinating projects and prioritizing multiple tasks.
* Resourceful and able to quickly grasp new concepts.
* Effectively supporting a team.
* Ability to work at pace and manage a high workload.
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