Support the CEO across the whole range of activities, and the COO, in a confidential, effective and efficient manner, and to act as first point of contact for all communications during core office hours. To ensure email and phone enquiries are directed appropriately with the discretion to act on behalf of HIOTV staff. Electronic diary management and meeting coordination for the CEO and COO. The CEO spends some time working clinically, undertakes research which includes travel abroad to research conferences, and is on many boards and committees, including NICE. Strong management of his time and travel arrangements is therefore paramount and organisational skills are key. To organise the daily work of the CEO and COO, ensuring files and papers are available in Outlook and up to date, providing briefings for the days activities, highlighting deadlines and potential conflicts. The position necessitates liaising with staff and partners across the Thames Valley and national Health Innovation Network which includes senior staff of NHS organisations, NHS England, Office for Life Sciences, NICE, and a range of external bodies including Universities, Industry, Local Authorities, third sector organisations, Trust Boards, senior clinical teams, NHS managers, the Department of Health and Care and colleagues in other Health Innovation Networks (NB this list is not exhaustive). To provide a comprehensive range of secretarial and administrative services to CEO and COO to a consistently high standard, including formal /informal minute taking and transcription as required, managing all expense claims and prepare/manage conflict of interest declarations. The post holder will liaise closely with the PA to the Chair of HIOTV. The post holder will take the minutes of HIOTVs Board which meets four times a year. The post holder will liaise closely with the office of the Health Innovation Networks Chair and Deputy Chair in relation to the planning and operation of the Network (the 15 HINs) as a whole. To manage the day to day running of the HIOTV office, ensuring that the office is maintained to a high standard and supplies are available. This will require liaison with the landlord, The Oxford Science Park, and managing the cleaning contract. The postholder will need to use OUHs purchase order system, Oracle Arrange room bookings and catering orders for meetings held outside of the office, including the HIOTV monthly whole- team meetings Ensure HIOTVs office equipment is kept in good order, arranging replacements and maintenance as necessary. Ensure that HIOTVs office fire safety plan is updated, and fire safety coordinators are trained. This will be undertaken with support from our host OUH and with the landlord. To provide mentoring and support to HIOTV administrative staff, bringing them together to take forward suggestions to improve ways of working for the office. Key to this success will be working closely with HIOTVs Head of Corporate Affairs. To undertake any other duties, as may be required, e.g. working with other HIOTV staff to help out at HIOTV events. To use a variety of computer software including Microsoft Office, Word, PowerPoint and Excel, Sales Force (HIOTVs project management system). At all times, to respect the confidentiality of all matters of which they may become aware in the course of their employment. At all times, to adhere to the policies and procedures required under the Data Protection Act and its subsequent amendments. In undertaking their duties, the post holder will be mindful of maintaining and strengthening the reputation of HIOTV amongst its stakeholders especially with colleagues in our host OUH, colleagues in the NHS and with members of the Network.