Financial Operations Manager
Newcastle, Gateshead
Office Based,
My Client is a dynamic and growing Lender dedicated to providing exceptional support to our clients and funders. We are seeking a motivated and detail-oriented Financial Operations Manager.
Responsibilities:
* Manage funder liquidity by maintaining accurate records of funding lines to facilitate the placement of loans nearing completion.
* Oversee 'Track 1’ Management, including:
o Processing payments biannually, amending standing orders as necessary, and drafting contracts via DocuSign.
o Generating and distributing personal statements for each funder, setting up payments, and managing funds that require return.
o Ensure timely transfer of interest payments to the correct accounts and log all incoming interest.
o Prepare monthly reports, including the Balance Sheet, 'Track 1’, and profit sheet, for submission to the accountant.
o Conduct bank reconciliations and provide weekly statement balance updates to the Managing Director every Friday.
o Provide weekly cash flow reports to the Managing Director to ensure sufficient liquidity for upcoming payments.
o Ensure accurate recording, filing, and reporting of all financial transactions.
Documentation & Compliance:
* Collaborate with the Underwriter and Managing Director to prepare relevant documentation for funders for loan completion.
* Maintain and update records for lenders/funders and assist with possession and default claims as required.
* Address enquiries from assignees and funders promptly.
* Process monthly payments for invoices, employee wages, and expenses, ensuring timely receipt of payslips.
* Manage company credit card bills and log invoices into QuickBooks.
* Maintain all investor spreadsheets, including Institutional, Track 1, and 'Track 2’.
* Reallocate funds when loans are redeemed, updating spreadsheets accordingly.
* Ensure all lender spreadsheets via the HUB and OneDrive are accurate and up to date.
* Communicate with 'Track 2’ investors regarding updates on their investments at the end of each month.
* Manage key funder emails, requesting updates on loans and extensions.
* Coordinate Institutional funder audits and visits.
Administrative Support:
* Assist colleagues with queries, booking hotels, and arranging office meetings.
* Manage the office phone line, addressing multiple daily calls with various inquiries.
* Facilitate the onboarding of new employees, including creating folders, accounts, and logins.
* Ensure the office is adequately stocked with supplies.
* Manage post office visits and handle incoming business correspondence.
* Draft necessary documentation and support the wider team with ad-hoc requests.
What We Offer:
* Opportunities for professional development and career advancement.
* A supportive and dynamic work environment.
Qualifications:
* Proven experience in financial operations, bookkeeping, or a related field.
* Proficiency in accounting software, particularly QuickBooks.
* Strong attention to detail and organisational skills.
* Excellent communication abilities, both written and verbal.
* Ability to work collaboratively in a fast-paced environment.
Seniority level
Not Applicable
Employment type
Full-time
Job function
Accounting/Auditing, Consulting, and Finance
Industries
Accounting, Banking, and Operations Consulting
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