Employee Administration
* Manage the full employee lifecycle, from onboarding to offboarding, ensuring all required documentation (e.g. contracts, right-to-work checks) is completed.
* Maintain accurate and up-to-date employee records in Planday, ensuring compliance with GDPR and right-to-work regulations.
* Act as the first point of contact for employee queries regarding payroll, holidays, and benefits.
* Administer employee benefits, such as private healthcare, pensions, and life insurance, ensuring eligibility and enrolment are handled efficiently.
Payroll & Attendance
* Oversee employee attendance records in Planday, ensuring shift data, absences, and holidays are accurately recorded.
* Work with department heads to verify and resolve any discrepancies in recorded working hours before payroll submission.
* Prepare and validate payroll data from Planday for processing, ensuring accuracy in hours worked, overtime, and leave adjustments.
* Ensure payroll deadlines are met by coordinating with department managers and the payroll provider.
Recruitment Support
* Support the General Manager with recruitment for management-level roles, including organising candidate documentation, scheduling interviews, and handling offer letters.
* Assist Heads of Department with recruitment for departmental roles, including posting job adverts, managing applications via Workable, and coordinating interview logistics where required.
* Maintain and update Workable, ensuring job postings, candidate records, and recruitment workflows are accurate and up to date.
* Ensure new starters have completed all necessary documentation (e.g. right-to-work checks, contracts).
* Work with Heads of Department to coordinate smooth inductions, including setting up new employees in Planday and providing essential HR materials (e.g. policies, name badges).
Operational HR Support
* Ensure company policies on attendance, dress code, and conduct are clearly documented, up to date, and effectively communicated to employees.
* Provide support to department heads in implementing policies, ensuring consistency across all teams.
* Maintain and update HR documentation, including employment policies, handbooks, and procedural guidelines, ensuring compliance with regulations.
* Assist with HR reporting, including absenteeism, holiday balances, and workforce data, to support management decision-making.
General Estate Administration
* Maintain a structured tracking system for estate licences, insurance policies, and compliance records, ensuring timely renewals and adherence to regulations.
* Ensure accurate record-keeping of essential compliance checks, such as food safety, health & safety audits, and operational certifications.
* Liaise with department heads to keep them informed of upcoming renewals and compliance deadlines, providing administrative support as needed.
* Handle straightforward administrative tasks related to estate operations, while operational matters are managed by the relevant departments.
Finance Administration
* Work as an effective member of the finance & admin department
* Upload supplier credit and sales invoices as required.
* Ensure accurate journal entries in line with approved chart of accounts
* Provide monthly debtor reports to operational teams for collection
Requirements
* Strong organisational skills with exceptional attention to detail.
* Proven experience in HR administration, payroll processing, or general office administration.
* Experience using HR and payroll systems such as Planday, Xero, and Workable (or similar).
* Ability to manage multiple tasks and meet deadlines in a dynamic environment.
* Strong communication and interpersonal skills, with the ability to work collaboratively with employees and managers.
* Knowledge of GDPR, employment law, and payroll compliance regulations is highly desirable.
Benefits
* Pension Plans
* Life Insurance
* Certified Training & Development
* Enrolment in Brocket Hall staff benefits program
* Complimentary use of golf and leisure facilities