Job Purpose: Document Control
Working with this traditional and commercial design and fit-out specialist, this role for a document controller will be to provide support to all technical members of the on-site team.
Administrative support should be provided consistent with company processes, values, and timelines to ensure that team and company goals are met.
Project Document Controller Responsibilities:
* Use clients document issuing system including creating and updating production schedules, document numbering, issuing drawings, and reconciling historical issues.
* QA check title blocks of documents and drawings before issuing.
* On selected projects:
o Become administrator on external document control sites for issuing and managing documents as needed for certain projects.
o Download required information from the client's external document site and file on project drive according to procedures.
o Track incoming drawings, RFIs, and tech subs, and download and distribute to appropriate teams.
o Upload responses to drawings, RFIs, and tech subs to external document sites.
* Print and scan drawings and documents as needed.
* Work closely with project managers and their teams to coordinate issues of documents and track project deadlines.
* Assist delegation of document control overflow work with other Project Administrators.
* Assist the team with development of new systems.
* Assist Support Services Manager as requested.
* Day to day implementation of company processes in respect of HS&E, BS EN ISO 9001 & ISO 14001.
Criteria:
* Proficient in construction industry document control systems, such as:
o Aconex
o 4-Projects
o A-Site
o Business Collaborator
o Newforma (desirable)
* Advanced MS Office skills.
* Experience of Deltek Vision (desirable).
* Numerate.
* Excellent organisational skills.
* Extremely detail-oriented and methodical.
* Adaptable to varying responsibilities and tasks.
* Ability to multi-task.
* Highly proactive with the ability to set priorities, follow up and meet deadlines.
* Robust personality, able to communicate clearly, get on well with others at all levels and work well in a team.
* Awareness of ISO Standards and auditing, or willingness to learn.
* Ability and interest in facilitating continual improvement systems.
* Educated to A Level or life equivalent.
* Reliable and Punctual.
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