Job Title: People Administrator
Department/ Function: People and Talent
Reports to: Head of People and Talent Work
Location: Reading (3 days a week in the office)
KEY ACCOUNTABILITIES / ROLE PURPOSE
The People Administrator will be the first point of contact to employees for all HR related queries. You will be a highly organised and detail-oriented administrator who will support our People and Talent team in managing the day-to-day operations of the department. The People Administrator will play a critical role in maintaining accurate employee records, overseeing the People and Talent inbox, drafting contractual paperwork and providing an excellent service to our employees.
MAIN DUTIES AND RESPONSIBILITES
* To act as a first point of contact for all HR queries directed to the People and Talent team.
* To take ownership of the People and Talent inbox, responding to queries within a timely manner and delegating to the wider team where required.
* To ensure that all payroll instructions are prepared in a timely manner for the monthly payroll run, including but not limited to contractual variations, sickness and leave deductions, new starters, leavers and staff benefits.
* Maintaining an accurate and efficient HR database with employee information and necessary documentation, including administering new starters, changes and leavers on the system.
* To ensure accurate and up-to-date HR electronic records are maintained for all employees. • Direct employees to the relevant HR policies and procedures upon enquiry and provide basic advice where required.
* Liaise with hiring managers to ensure a seamless onboarding for new hires, including but not limited to undertaking right to work checks, drafting and issuing new starter paperwork and sending reference requests.
* Support the recruitment team with uploading job vacancies, scheduling interviews and communicating with candidates where needed.
* Ensure resignations are acknowledged in a timely manner, the Line Manager is aware of the process and any outstanding annual leave is calculated in accordance with the employee’s terms and conditions.
* Manage the administration of our employee benefits in conjunction with our benefits provider, including enrolments and changes.
* Monitoring of probationary periods across the business and scheduling reminders to managers to complete their reviews.
* Other ad hoc duties as required by the People and Talent department, including participation in project work.
ESSENTIAL KNOWLEDGE, SKILLS & EXPERIENCE
* Experience of working in HR administration.
* Experience of producing accurate employment/contractual documentation and correspondence
* Ability to deal sensitively and appropriately with confidential information
* Experience of maintaining accurate and comprehensive records
* Ability to prioritise workload and deal with conflicting priorities
* Strong attention to detail and numerical accuracy
* Demonstrate a willingness to challenge the status quo in pursuit of best HR administration practice Enjoys working in a small, generalist team
* Basic knowledge of Microsoft office including Word, Excel, Powerpoint
* Excellent written and verbal communication skills
DESIRED KNOWLEDGE, SKILLS & EXPERIENCE
• Experience using D365 is desirable