Newcastle upon Tyne, England, North East
Document Controller
Contract
Kinetic Recruitment are currently resourcing for an experienced Document Controller to cover maternity leave at our client's site in Heaton. The Document Controller will be responsible for the workflow and record keeping of electronic and hard copy documents for projects and the business that comply with contractual, legal, and business regulations.
Key Responsibilities:
1. Identifying and numbering documents that come into the business.
2. Using an electronic document management system (EDMS) to index, store, and retrieve a wide variety of document types.
3. Converting paper documents to digital format by scanning them using software linked to the EDMS.
4. Reviewing documents, checking they comply with regulations, creating revisions, and archiving outdated versions.
5. Distributing documents to the relevant people, departments, or organisations, and letting them know when they need to take action on a document as part of a process.
6. Creating master document templates and forms, and training employees on how to use them.
7. Preparing and updating document control procedures for the company.
8. Ensuring that departments are following the correct procedures in the document flow process.
In addition to the above, the role will also cover:
1. Supporting the Operational Excellence team with the Quality Management System, ensuring documents are within validity.
2. General administration support to project teams, raising purchase order requests, and supporting the project management system and its continued development and implementation.
3. Supporting with the running of the office and continued maintenance and compliance through communication with the facility management team.
The working hours are Monday - Thursday 8am-4.30pm / Friday 8am-1pm (37 hours). Contract length - 9-12 months.
Skills and Experience:
1. Previous work experience in a Document Control role.
2. Previous experience in an engineering/production environment dealing with documentation.
3. Competent Microsoft Office skills.
4. Good communication both written and verbal.
5. Good organisation.
Kinetic plc is a Recruitment Consultancy with over 40 years' experience delivering staffing solutions to the engineering, manufacturing, and technical industries. Kinetic plc treats all applications confidentially and we review all submissions. Those that do not meet the specification may not be contacted but their CV retained to be considered against future opportunities.
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