About the role: As a PA providing support to the Executive Director (ED) South, you will provide comprehensive and proactive support to the Director, as well other senior leaders as required. This will include ensuring efficient management of their daily schedule by coordinating meetings, appointments, and engagements. You will take responsibility for preparing and organising all necessary documentation, including meeting papers, reports, and briefings, ensuring the Executive Director is fully prepared for each commitment. Administrative duties will extend to handling monthly expense reporting, processing credit card reconciliations, and ensuring accurate and timely record-keeping of financial transactions. Additionally, you will be responsible for preparing and distributing meeting agendas, minutes, and action points to all relevant stakeholders, ensuring that all meetings run smoothly and efficiently. As part of managing the agile workspace environment, you will oversee the booking of breakout rooms, ensure shared spaces are well-maintained, and help facilitate smooth operations within the office. Your coordination skills will be essential in managing the Surrey Duty Manager Rota, ensuring adequate coverage and alignment with operational requirements. You will work collaboratively and flexibly within the Executive Administrator Team, stepping in to provide cover and support where necessary, ensuring that the team's high standards of service and efficiency are consistently met. Throughout your role, you will maintain a strong focus on delivering exceptional customer service to all internal and external stakeholders, ensuring their needs are met promptly and with the utmost professionalism, all while upholding the organisation’s commitment to high-quality standards. This is a permanent, Full-time role, based at our Guildford College campus. Travel between campuses will be required. What do you need to be successful as a Personal Assistant at Activate Learning? This could be the perfect role for someone with a strong administrative background, looking to develop their skills and experience moving into their first PA role within a supportive team. As the Personal Assistant, you will be highly organised, detail-oriented, and proactive individual to join our team in an administrative role. The ideal candidate will have over two years of experience in administrative support, ideally within fast-paced, multi-stakeholder environments, where efficiency and accuracy are key. This position requires a candidate who excels at managing multiple tasks simultaneously, including overseeing expenses, organising rotas, and coordinating meeting schedules. The role demands a highly adaptable individual who is comfortable shifting priorities as business needs evolve, while maintaining focus on delivering quality outcomes. The ability to work independently, collaborate within a team, and support senior staff with a positive and proactive attitude will be essential for success in this role. If you are looking for an opportunity to contribute to a dynamic team and grow your administrative career, we would love to hear from you. Who we are: Activate Learning is a pioneering education group with a global reach, committed to transforming lives through our approach to learning. We see our employees as individuals, empowering them to make the right choices for their ambitions and careers. We value our people as vital to our continued success and aspire to a diverse, open and inclusive environment that provides the motivation for everyone to pursue their career goals and flourish. When you work for Activate Learning, you’re working for an organisation that provides you with the advantages of a large employer, a trusted partner in your career development, and a transformational way of working whilst also investing in building a community environment for everyone. Together, we will bring out the best version of yourself. Why work with the Activate Learning Group? Activate Learning Group Employee Benefits: Monthly Staff Appreciation Awards: Celebrating staff for their dedication and accomplishments aligned to our award-winning Learning Philosophy. Wellbeing & Resources Groups: Comprehensive range of resources, guides and tools to support staff wellbeing. Company benefits: Including free eye tests and will writing, plus access to a Health Cash Plan covering optical, dental, health screening, and therapy treatments for you and your dependents. Learning and Development: continuous opportunities for professional growth and skill enhancement through our in-house L&D team. Teaching Support: Tailored induction and development programs for teaching staff. Pension Schemes: Teacher and Local Government pension schemes for Activate Learning staff. Generous Annual Leave: Up to 6 weeks paid leave. Flexible Working: Options include hybrid and remote, term time only, and flexible working patterns. Competitive salaries: Annual incremental progression and a twelve point pay scale for teachers. On-Site Facilities: Free parking at all campuses, refectories, hair and beauty salons & gym access. Applicants should apply at the earliest opportunity, closed vacancies will prevent application form submission. Applications are reviewed and shortlisted on a rolling basis, we reserve the right to interview, appoint and close adverts. Activate Learning is committed to safeguarding and expect all our staff to share this commitment. Successful applicants will be required to undergo a DBS check at the appropriate level. Applicants must be eligible to work in the UK, we do not sponsor work permits. Work permits from other organisations are unacceptable as proof of right to work in the UK. Applications are encouraged from all candidates who meet or exceed minimum criteria, regardless of age, disability, gender, orientation, race, religion or ethnicity. Activate Learning are committed to employing people with disabilities and will ensure our recruitment process is inclusive and accessible. If you require any reasonable adjustments either at application or interview stage please contact the talent team directly. Recruitment agencies who submit unsolicited CVs to any partner or employee at Activate Learning, have no authority to enter into an arrangement. Recruitment agencies engaging with Activate Learning Talent Team will be on our PSL.