“Operations keeps the lights on, strategy provides a light at the end of the tunnel, but project management is the train engine that moves the organisation forward.”
Role Snapshot…
We’re looking for a fantastic, driven, and motivated individual to become part of our internal project team to work with us and support us in the delivery of an exciting future-shaping project. We need a strong and experienced Project Administrator with good knowledge and experience of admin and client liaison to ensure we deliver on our ambitions and support the high quality that both we and our residents expect.
What you could be part of…
Working at the Council means you won’t stand still; our ambition to continually transform and explore new ways to deliver services to improve our customer experience means there’s a whole range of transformation initiatives to get involved in; no two projects are ever the same.
You will become part of an organisation that is proud to deliver high-quality, customer-focused services and one that is not afraid to continually improve and change the way we work as we know that what and how we do things can really make a difference to lives of our residents and businesses.
What you’ll be doing…
* Responsible for supporting the Project Manager in the delivery and success of a project’s expected outcomes and benefits.
* Supporting the Project Manager to deliver against requirements in respect of quality, cost, and time.
* Support the Project Manager to ensure initiated projects remain aligned with our organisational strategies and delivery plans.
* Support the Project Manager by using appropriate project methodology and practices to ensure effective delivery of workstreams within the project. Assess, monitor, and manage activities, dependencies, risks, issues, and resources, adjusting project plans as needed and measuring project performance to identify areas for improvement.
* Provide administrative support to the Project Manager by outlining and collating agendas for project meetings, minute taking, and recording actions assigned to the Project Team.
* Provide administrative support to the legal and conveyancing processes surrounding the project.
* Provide administrative support to the project by raising purchase orders and reconciling invoices and payments.
* In line with the project management framework, ensure that the documentation and processes to support the way we deliver projects are implemented properly and projects are transparent.
* Ensure effective communication plans are in place for each project and that stakeholders are kept informed throughout the project lifecycle as required. Work with comms leads to ensure these are engaging, reach the relevant audience, and add value to the overall project success.
You must have…
* A formal qualification in administration or equivalent experience.
* Demonstrable experience of providing a supporting role in a complex environment to achieve excellent outcomes in a fast-paced delivery environment.
* Demonstrable experience in administrative duties with a basic understanding of legal and conveyancing processes.
* Excellent communication skills, both oral and written, with the ability to advise and influence officers, stakeholders, external clients, and relationships.
* Demonstrable commitment to continuous professional learning and development.
* Demonstrable skills in raising purchase orders and reconciliation of invoicing and payments.
* Ability to quickly assimilate large amounts of detailed information to provide and collate information for project teams.
Why Work With Us?
You will be joining a fantastic, progressive organisation with benefits that include flexible working hours for most office-based roles, free onsite car parking, employee discounts, a competitive holiday allowance, wellbeing initiatives, and the opportunity to sign up to the contributory Local Government Pension Scheme.
To hear why our employees think that working for us is so special, please visit our website.
For further information about the role or our organisation, please don't hesitate to get in touch with the recruiting manager, or the People Team as follows:
Lindsay Sayer - Partnership and Innovation Senior Manager
Email: lindsay.sayer@southnorfolkandbroadland.gov.uk Tel: 01603 430632
People Team
Email: peopleteam@southnorfolkandbroadland.gov.uk Tel: 01508 533995
How to apply
If you are an external applicant, please apply via our website.
For internal applicants, please apply via the internal website found through the job portal on Connect.
The Councils reserve the right to close any and all vacancies at any time if there is judged to be a sufficient number of applications received.
Closing date: 17 November 2024 at 11:30pm
Interview date: 29 November 2024
For information on future vacancies please sign up to our job alerts by clicking ‘my account’ and managing account settings on our jobs page:
Job Types: Part-time, Fixed term contract
Contract length: 24 months
Pay: £22,711.00-£25,493.00 per year
Expected hours: 22 per week
Benefits:
* Company pension
* Free flu jabs
* Free parking
* On-site parking
Work Location: In person
Reference ID: New - 11/24 - NA
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