Job summary Here is an opportunity to lead a team of administrators and medical secretaries and develop your leadership skills. This job is fast paced and you will have the chance to improve processes and quality within the practice in relation to the administrative side of Primary Care. No two days are the same in a GP surgery; there will be challenges and you will be well supported in rising to meet these. If you love a busy, dynamic environment then this role would be suited to you. You really will make a difference in supporting the clinical team to deliver safe, high quality care to our 11,500 registered patients. Main duties of the job Managing a team of 5 administrators / Medical Secretaries Clinical coding of incoming documents Building and Running reports in the clinical system Using the patient recall system and training others in the use of this system to ensure patients are invited for their reviews Lead for the administrative side of the Cytology (Cervical Screening) programme Oversight of the administrative side of the national immunisation programme for adults, babies and children IT support for minor issues in the practice Setting up IT accounts for new starters and other practice staff Conduct appraisals and reviews for the administrative team Conduct return to work and attendance meetings as required Participate in risk assessments including Health & Safety and Fire safety Assist in the administrative side of the Covid 19 vaccination spring and autumn booster campaigns (produce and collate patient lists, data entry, liaise with the PCN and other organisations, ensure consent forms are completed and produce route plans for the nursing team, invite patients) Assist in inducting new starters and training Oversee all other duties within the admin / secretarial team. About us Brockworth Surgery has around 11,500 patients registered with us and we are part of the NSG Primary Care Network. Our team is made up of GPs, Practice Nurses, Physiotherapist, Mental Health workers, HCAs, Clinical Pharmacists, Pharmacy Support, Admin, Secretarial and Reception teams, Care Co-ordinators and Social Prescribers. Overall, we have about 50 people working here to deliver high quality care to our community. Date posted 19 March 2025 Pay scheme Other Salary £14.08 an hour Contract Permanent Working pattern Part-time Reference number A2751-25-0002 Job locations The Surgery Abbotswood Road Brockworth Gloucester GL3 4PE Job description Job responsibilities Managing a team of 5 administrators / Medical Secretaries Clinical coding of incoming documents Building and Running reports in the clinical system Using the patient recall system and training others in the use of this system to ensure patients are invited for their reviews Lead for the administrative side of the Cytology (Cervical Screening) programme Oversight of the administrative side of the national immunisation programme for adults, babies and children IT support for minor issues in the practice Setting up IT accounts for new starters and other practice staff Conduct appraisals and reviews for the administrative team Conduct return to work and attendance meetings as required Participate in risk assessments including Health & Safety and Fire safety Assist in the administrative side of the Covid 19 vaccination spring and autumn booster campaigns (produce and collate patient lists, data entry, liaise with the PCN and other organisations, ensure consent forms are completed and produce route plans for the nursing team, invite patients) Assist in inducting new starters and training Oversee all other duties within the admin / secretarial team. Job description Job responsibilities Managing a team of 5 administrators / Medical Secretaries Clinical coding of incoming documents Building and Running reports in the clinical system Using the patient recall system and training others in the use of this system to ensure patients are invited for their reviews Lead for the administrative side of the Cytology (Cervical Screening) programme Oversight of the administrative side of the national immunisation programme for adults, babies and children IT support for minor issues in the practice Setting up IT accounts for new starters and other practice staff Conduct appraisals and reviews for the administrative team Conduct return to work and attendance meetings as required Participate in risk assessments including Health & Safety and Fire safety Assist in the administrative side of the Covid 19 vaccination spring and autumn booster campaigns (produce and collate patient lists, data entry, liaise with the PCN and other organisations, ensure consent forms are completed and produce route plans for the nursing team, invite patients) Assist in inducting new starters and training Oversee all other duties within the admin / secretarial team. Person Specification Qualifications Essential Educated to A-Level or equivalent You must have GCSE English and Maths grade A-C Desirable Management or leadership qualification Experience Essential Experience in management and leading a team Experience of working with customers/patients/ service users Computer Literate Desirable Experience of working within primary care Person Specification Qualifications Essential Educated to A-Level or equivalent You must have GCSE English and Maths grade A-C Desirable Management or leadership qualification Experience Essential Experience in management and leading a team Experience of working with customers/patients/ service users Computer Literate Desirable Experience of working within primary care Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Brockworth Surgery Address The Surgery Abbotswood Road Brockworth Gloucester GL3 4PE Employer's website https://www.brockworthsurgery.nhs.uk/ (Opens in a new tab)