Employer: University Hospitals of Derby and Burton NHS Foundation Trust
Employer type: NHS
Site: Royal Derby Hospital
Town: Derby
Salary: £26,530 - £29,114 pa/pro rata
Salary period: Yearly
Closing: 18/02/2025 23:59
Interview date: 04/03/2025
Senior Secretary - Acute Medicine Management Team
Band 4
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services. The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.
As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds. All individuals are valued and given every opportunity to succeed based on merit.
Job overview
We are looking for a Senior Secretary for the Acute medicine business unit.
The successful candidate will provide a professional and comprehensive senior secretarial service to the Business Unit/Corporate Function teams ensuring the effectiveness of all communications and organisational systems.
In addition to providing a professional and comprehensive senior secretarial service to the Business Unit, the main duties of the role include providing day-to-day supervision of a team of secretaries as appropriate to the needs of the service.
Part-time hours also considered
Main duties of the job
1. Responsible for the operational management of the administration processes and functions of the team.
2. Responsible for effective communication across all boundaries using negotiation and persuasion skills to ensure the delivery of a comprehensive secretarial service.
3. Responsibility for managing highly confidential, extremely sensitive information on a regular basis. Discretion required at all times.
4. Co-ordinate all Business Unit and Corporate meetings and off-site meetings.
5. Provide effective management for the distribution and prioritisation of incoming mail/emails.
6. Produce letters, memos, and associated documents to a high standard.
7. Responsible for monitoring and maintaining records for sickness and absence and annual/study leave across the Senior Management Team.
8. Manage the management team rotas, maintain and validate department databases producing accurate reports as required.
9. Provide general administrative support to the Senior Management Team/Director as appropriate, to enable the organisation of meetings, agendas, minutes and appraisal documentation.
10. Act as a liaison between the management teams and functions across the Trust.
Working for our organisation
In return we will offer:
* Development opportunities, both professional and leadership development
* On-going support from recruitment to when you join our team and beyond.
* Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes
Qualifications, Knowledge, Training and Experience
* A good standard of English to O'level/GCSE or equivalent and ability to demonstrate both written and verbal communication skills.
* RSA3/OCR qualification or equivalent knowledge and skills.
* NVQ 3 in Business and administration or equivalent knowledge and skills.
* Experience of working in a secretarial role with some supervisory responsibility.
* Experience of handling confidential/highly sensitive information and a clear understanding of information governance and trust guidelines.
* An understanding of the 18-week RTT process and a knowledge of the Trust Patient Access Policy and an agreement to adhere to these policies according to National Trust Guidelines as appropriate to the role.
* Experience of working in a medical secretarial role and an understanding of medical terminology.
* Experience of minute taking for senior team/corporate meetings.
Our Trust aims to provide the highest quality care to patients within Derbyshire and South East Staffordshire and we want the very best people to work with us.
Follow us on Twitter @UHDBTrust or find us on Facebook & LinkedIn - UHDBTrust
IMPORTANT INFORMATION
If we receive a high number of applications for this position we reserve the right to withdraw the post before the closing date, therefore it is advisable that you apply as early as possible to avoid disappointment.
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