Job summary We have an excellent opportunity for the right person to become an Apprentice Administrator within our Integrated Pharmacy department working alongside GP practices across Newcastle. The role involves supporting a team of pharmacists and pharmacy technicians based at Regent Centre in Gosforth. The post holder will act as main point of contact for the Integrated Pharmacy team. Working alongside the Business Support Officer, they will provide a comprehensive administrative service to the team. The ideal candidate will be hard working, self-motivated and passionate about learning and developing. Good organizational and communication skills are needed, as well as the ability to build rapport with internal and external stakeholders. Interview Date Wednesday 19 March 2025 32 Hours/Week You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy. NO AGENCIES PLEASE Main duties of the job Provides administrative support to Pharmacy as and when required. May be required to attend meetings, disseminate papers and produce minutes. "You will need to be able to meet all the eligibility requirements as prescribed by the apprenticeship criteria to undertake the role". To be eligible for an apprenticeship you must: o Have the right to work and remain in the UK.o Have lived in the UK for at least 3 years.o Provide original evidence of required English and maths qualifications. Further information: o You will not be considered if you have an equivalent or higher qualification in the same or a very similar subject.o You must not be engaged in any other funded training or education programme.o We cannot sponsor applicants during or on successful completion of the apprenticeship so please ensure you meet visa status eligibility.o We cannot accept applications from student visa applicants. Please be advised if you are a 'Non-UK National' applicant you must meet the eligibility criteria and fulfil the settlement requirements of the apprenticeship course funding. Your settlement status will need to be verified as eligible for funding, by the relevant apprenticeship provider, for you to formally enrol on the course. Further details can be found on the UK Government website. About us Our staff oversee over 6,500 patient contacts every day, delivering high standards of healthcare from the following sites: o Freeman Hospitalo Royal Victoria Infirmary (RVI)o Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)o Newcastle Dental Hospitalo Newcastle Fertility Centreo Northern Centre for Cancer Care, North Cumbriao Northern Genetics Serviceo Cramlington Manor Walks These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS. We also have offices at Regent Point in Gosforth and community sites. Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'. For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust Date posted 21 February 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 to £25,674 a year pro rata Contract Permanent Working pattern Part-time Reference number 317-2025-07-030 Job locations Royal Victoria Infirmary 317 02 Royal Victoria Infirmary NE1 4LP Job description Job responsibilities Provides a comprehensive Administrative service to the Integrated Pharmacy team. With support produces reports, correspondence and other documents for use by Assistant Directors of Pharmacy and the Integrated PharmacyTeam. With support produces rotas for staffing where necessary. Acts as a main point of contact, fielding and signposting enquiries as appropriate. Organise meetings and arranging room bookings. Maintains electronic staff records. With support prepares Allocate in accordance with local procedure for payroll ready for finalisation/authorisation by a senior manager. Disseminates Trust information ensuring information is timely and relevant. Liaises with external stakeholders and local community pharmacies. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. Job description Job responsibilities Provides a comprehensive Administrative service to the Integrated Pharmacy team. With support produces reports, correspondence and other documents for use by Assistant Directors of Pharmacy and the Integrated PharmacyTeam. With support produces rotas for staffing where necessary. Acts as a main point of contact, fielding and signposting enquiries as appropriate. Organise meetings and arranging room bookings. Maintains electronic staff records. With support prepares Allocate in accordance with local procedure for payroll ready for finalisation/authorisation by a senior manager. Disseminates Trust information ensuring information is timely and relevant. Liaises with external stakeholders and local community pharmacies. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. Person Specification Qualifications & Education Essential oWilling to work towards and complete an apprenticeship in Business Administration (15 - 18 months) oEnglish and Maths at Level 1 (GCSE Grades 3-2 or D-F, or functional Skills at Level 1). NVQ Level 3 or equivalent experience oNVQ Level 2 in Administration or equivalent qualification or experience Desirable oEnglish and Maths at Level 2 (GCSE Grades 9-4 or A-C, or functional Skills at Level 2) oComputer qualification e.g. ECDL / CLAIT oClerical related qualification e.g. RSA II Typing or equivalent Knowledge & Experience Essential oGeneral administrative/secretarial experience Desirable oPrevious experience in collating and presenting information in Excel report format oExperience of NHS computerised systems Skills & Abilities Essential oGood keyboard skills oGood organisational skills oGood customer care skills oNumerate and accurate oGood time keeping skills oGood oral and written communication skills oAble to follow written procedures oAble to use all office equipment e.g. photocopier/fax/phone Desirable oUnderstanding Pharmaceutical Terminology Person Specification Qualifications & Education Essential oWilling to work towards and complete an apprenticeship in Business Administration (15 - 18 months) oEnglish and Maths at Level 1 (GCSE Grades 3-2 or D-F, or functional Skills at Level 1). NVQ Level 3 or equivalent experience oNVQ Level 2 in Administration or equivalent qualification or experience Desirable oEnglish and Maths at Level 2 (GCSE Grades 9-4 or A-C, or functional Skills at Level 2) oComputer qualification e.g. ECDL / CLAIT oClerical related qualification e.g. RSA II Typing or equivalent Knowledge & Experience Essential oGeneral administrative/secretarial experience Desirable oPrevious experience in collating and presenting information in Excel report format oExperience of NHS computerised systems Skills & Abilities Essential oGood keyboard skills oGood organisational skills oGood customer care skills oNumerate and accurate oGood time keeping skills oGood oral and written communication skills oAble to follow written procedures oAble to use all office equipment e.g. photocopier/fax/phone Desirable oUnderstanding Pharmaceutical Terminology Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name The Newcastle upon Tyne Hospitals NHS Foundation Trust Address Royal Victoria Infirmary 317 02 Royal Victoria Infirmary NE1 4LP Employer's website https://careers.nuth.nhs.uk/why-us (Opens in a new tab)