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Employer: Unilever
Location: Kingston Upon Thames, England, United Kingdom
Salary: Competitive
Closing date: 11 Apr 2025
Job Title: Ice Cream Team Coordinator
Location: Kingston
Work-Level: WL1C
ABOUT ICE CREAM: Life Tastes Better with Ice Cream
We spark moments of happiness for people and within the communities where we operate. As ice cream makers, we are serious about happiness. With warm hearts, we create the coolest products, and we supply them to our consumers. As the largest ice cream company in the world, we have over 100 years of experience in delivering smiles, and we plan to continue this for many more years to come. If you are in the current Unilever Ice Cream business or considering working for the newly separated Ice Cream business, you will work for the Global leading Ice Cream player in a growing category where we are part of the 1 trillion snacking and refreshment industry, growing consistently at high pace.
We have two roles who will give support to the new ICLT of the standalone ice-cream company. Comprising of 8 Directors a separate location, new office moves and new company that will be hosting and coordinating customer events throughout the year both on location and off location, these roles require supporting 4 Directors each come with expanded responsibilities of event coordination and new IC office location day to day management. To accelerate our journey as a separate company, we are looking for the best administrative talent, passionate people who love to coordinate events, manage office logistics and locations and who are empowered to get the job done with speed, professionalism and passion.
JOB PURPOSE
These roles are an exciting opportunity for someone who loves to support, help and care for others. We are seeking energetic, results-driven ice-cream lovers with proven PA and event coordination skills to support the UKI ICLT leadership team. Passionate to provide the highest level of administrative and organizational support to the ICLT, other executives and confident in engaging with external customers in a fast-paced, quickly changing environment. These positions will manage the ICLTs calendar, travel, expense reporting, meeting coordination and prep. Beyond this, the role will play a critical function in organizing and sharing communications within the new ice-cream company, and be event leads for sales conferences, customer meetings, trade window sell-ins and any global or European visits.
RESPONSIBILITIES
* Prioritize and schedule meetings on behalf of the ICLT, and other executives.
* Manage all calendar entries and act as point of contact for inside and outside of new ice-cream company.
* Oversee the detailed coordination and booking of travel and all travel-related itineraries.
* Act as a point of contact for Communication within the ice-cream company and the rest of the organization and w/ third parties.
* Ensure timely and effective communications are established including editing and updates to presentations and external communications.
* Manage the planning and logistics for key community meetings, training sessions, leadership team meetings as well as the annual planning process.
* Organize T2T customer meetings - arrange location, travel, accommodation, AV, meals etc.
* Coordinate the ongoing tracking and management of overhead travel budgets.
* Complete and submit all OH expense reports on a timely basis; including ensuring direct report expenses are reviewed and approved on time.
* Project coordinators for new ice-cream office location, design, transition and implementation.
* Lead communication coordinators for HR learning, events, team building activities and development programmes.
* Organizes local and international workshops, conferences, trainings and meetings and provides support to international visitors.
ALL ABOUT YOU
SKILLS:
* Effective Communication: to convey complex information clearly and build relationships with stakeholders at all levels organization, internally and externally.
* Confidence and capability: to take on large scale events under pressure and deliver outstanding experiences for suppliers, customers and our people.
* Truly business partner mindset: bringing support and calm to very busy, agile and every change business context.
* "Can Do" (founder) mentality: to unlock problems finding effective solutions with speed, showing passion and motivation for business growth.
* Eye for detail and analytical skills: to analyze data to make informed decisions, optimize processes and costs.
* Flexibility: to adapt to changing market conditions, technologies, and organizational needs.
QUALIFICATIONS:
* Relevant years of secretarial background supporting a large team at Board or Executive Level.
* Advanced in MS Office Suite, Expert with Tele-conferencing and Video-conferencing support.
* Proven ability to organize seminars/workshops with attendees from across the region; and to provide support to Managers who are traveling, remotely.
* Essential personality traits include passionate, energetic, interactive, self-motivated, IT literate, must be able to prioritize, highly organized and good interpersonal skills, committed, resilient under pressure.
ARE YOU EXCITED TO CRAFT THE ICE CREAM FUTURE?
To apply, you must do so online. Please do not forget to upload your Talent Card, CV and 2023 End-Of-Year Assessment.
Unilever is an Equal Opportunity Employer that embraces diversity and encourages applicants from all walks of life. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.
We take pleasure seriously. Join the Ice Cream team now!
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