We are looking for a part-time secretary to join our award-winning Corporate team in Winchester. The right candidate will provide efficient and professional secretarial support to 4 solicitors based in the Winchester office. You will need to be highly organised, a good team player, and have excellent IT skills.
The successful candidate will be joining one of the largest corporate law practices on the South Coast. You will work in a highly skilled team led by a partner who is one of only three Legal 500 Hall of Fame corporate finance solicitors in the region, acting for serial acquirers and a highly rated team of partners and staff in Southampton who together are winners of the Corporate Finance Team of the Year in the region.
Principle Duties & Responsibilities
* Preparation of bills, CHAPs and BACS payment requests and cheque requests
* Typing of letters, memos, emails and attendance notes
* Opening and closing of client files
* Onboarding new clients and carrying out relevant checks
* Liaising with clients and fee earners over the phone and via email
* Dealing with telephone enquiries, both internal and external
* File compliance
* Diary management
* Preparation of various documentation, PDF Pro etc
* General secretarial and admin duties including printing, photocopying, archiving files
* Assisting with the collection of department wide information to assist with administrative/management responsibilities of HOD/team leader
* Creating and administering Project Fusion datasites
* Looking up and downloading company information on Companies House website
* Creating document Bibles
* Assisting with Data Room uploading and downloading
* Preparing Docusign envelopes
Key Competencies
* Technical – develops technical knowledge to carry out specific tasks within own role
* Organisation – self-management, initiative & taking ownership, takes on responsibility and accountability for tasks, actions and managing own workload
* Communication – working with others/teamworking, communicates confidently and professionally
* Client Relationships/Customer Service – works collaboratively and robustly with clients, internally and externally, establishing effective sustainable relationships
The Candidate
* Trained in secretarial practice
* Excellent keyboard and audio-typing skills
* Excellent IT Skills e.g. Word (particularly formatting documents), Excel, PowerPoint
* Excellent communication skills, both written and verbal
* Highly organised
* A good team player
* Flexible and proactive approach
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