Job summary The Royal Marsden Hospital is Europe's largest Oncology centre with sites in Chelsea and Sutton. Diagnostic Imaging and Radioisotope Therapies provide an essential service to the Trust. We are looking for a capable and well organised Departmental PA with administrative and clinical duties to join our friendly and dynamic team. The person will work with a team of Clerical staff, Technologists, PA's, nurses, physicists and consultants and will report to the Radioisotope Service Manager. They will be responsible for the provision of a comprehensive P.A. and secretarial service to the Nuclear Medicine Department as well as supporting the Radioisotope Service. They should be an enthusiastic and committed individual with a secretarial and administration background and an eye for detail. They will be able to work independently and accurately under pressure to meet deadlines. The AMSPAR certificate in Medical Terminology and previous experience in a clinical setting would be an advantage. They will be able to interact with staff and patients in a polite and confident manner and you will take an ongoing, proactive role in improving the service of our prestigious department. For further information and to arrange an informal visit please contact Eric Encarnacion, Nuclear Medicine and Therapies Lead, on 0208 661 3286. Main duties of the job The post holder will be responsible for the provision of a comprehensive P.A. and secretarial service to the Clinical Lead in Nuclear Medicine and PET/CT and the Nuclear Medicine Consultants. Ensuring that the Nuclear Medicine service is organised in an efficient and timely manner, this will include administrative duties, as well as clinical duties to guarantee the radioisotope therapy service has the adequate support. The post holder will work very close with the existent Departmental clinical PA to cover clinical duties that need continued action. The post-holder will liaise with all colleagues and departments within the Trust and external agencies to ensure the continuity of support to all Consultants in the Department of Nuclear Medicine and PET/CT. Occasional support may be required for Nuclear Medicine Fellows. About us The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals - one in Chelsea, London, and one in Sutton, Surrey - as well as a Medical Daycare Unit in Kingston Hospital.At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements. Date posted 13 March 2025 Pay scheme Agenda for change Band Band 4 Salary £31,081 to £33,665 a year per annum Contract Permanent Working pattern Full-time Reference number 282-SB319 Job locations The Royal Marsden Sutton Sutton SM2 5PT Job description Job responsibilities For further information on this role, please see the attached detailed Job Description and Person Specification :- To be responsible for ensuring that patients are given appointment letters and patient information sheets where relevant. Action his / her own electronic and paper mail and that of the consultant team (when copied in), at least once a day. To arrange internal and external meetings as necessary booking rooms for meetings and arranging catering if required. To act as secretary at meetings if required, ensuring agendas and associated paperwork is distributed in a timely fashion, take minutes of meetings, draft these, type final version and circulate as required. Follow-up action should be brought to the attention of the appropriate person or carried out as required. Prepare, type, and distribute weekly NM Consultants clinical rota. To undertake general office duties as required, including photocopying, faxing, filing and date stamping of correspondence. To ensure that stationery and office equipment is used efficiently and use RMH system to order stationary and follow maintenance protocols. The post-holder will regularly be asked to assist with typing and preparation of clinical reports. To act as the first point of contact for users of the service, and to proactively deal with telephone enquiries from patients, their carers, GPs and colleagues in other hospitals in a professional manner. Job description Job responsibilities For further information on this role, please see the attached detailed Job Description and Person Specification :- To be responsible for ensuring that patients are given appointment letters and patient information sheets where relevant. Action his / her own electronic and paper mail and that of the consultant team (when copied in), at least once a day. To arrange internal and external meetings as necessary booking rooms for meetings and arranging catering if required. To act as secretary at meetings if required, ensuring agendas and associated paperwork is distributed in a timely fashion, take minutes of meetings, draft these, type final version and circulate as required. Follow-up action should be brought to the attention of the appropriate person or carried out as required. Prepare, type, and distribute weekly NM Consultants clinical rota. To undertake general office duties as required, including photocopying, faxing, filing and date stamping of correspondence. To ensure that stationery and office equipment is used efficiently and use RMH system to order stationary and follow maintenance protocols. The post-holder will regularly be asked to assist with typing and preparation of clinical reports. To act as the first point of contact for users of the service, and to proactively deal with telephone enquiries from patients, their carers, GPs and colleagues in other hospitals in a professional manner. Person Specification Education/Qualifications Essential GSE or equivalent. Knowledge of the full range of administrative and organisational policies and procedures, acquired through training and relevant experience to degree level or equivalent. Experience Essential Ability to use booking and IT systems Experience in typing and data entry Desirable Experience in using a Hospital Information System Experience of diary management Audio typing skills Skills Abilities/knowledge Essential The ability and initiative to prioritise a busy workload, and to work without close supervision Ability to quickly re-prioritise in the light of unexpected events. Ability to prioritise workload with minimal supervision. Person Specification Education/Qualifications Essential GSE or equivalent. Knowledge of the full range of administrative and organisational policies and procedures, acquired through training and relevant experience to degree level or equivalent. Experience Essential Ability to use booking and IT systems Experience in typing and data entry Desirable Experience in using a Hospital Information System Experience of diary management Audio typing skills Skills Abilities/knowledge Essential The ability and initiative to prioritise a busy workload, and to work without close supervision Ability to quickly re-prioritise in the light of unexpected events. Ability to prioritise workload with minimal supervision. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name The Royal Marsden NHS Foundation Trust Address The Royal Marsden Sutton Sutton SM2 5PT Employer's website https://www.royalmarsden.nhs.uk/working-royal-marsden (Opens in a new tab)