Role Title: Team Administrator – Real Estate Location: London Reports to: Secretarial Manager Job Type: Full-time, Permanent Overview of Role: Provide effective and high-quality administrative support through delegation from the Secretarial Co-ordinator, Secretaries, and fee-earners that appropriately meets the requirements of the team. Support the team/office with regular and ad hoc administrative tasks and other secretarial tasks. The Role & Team What Will You Do: Diary and Contact Management Arrange the booking of: Conference rooms Video conference facilities Taxis Refreshments Restaurants Liaise with meeting attendees, both internal and external. Organize travel arrangements including: Booking and confirmation of reservations Flights Hotels Car transfers Ordering currency Expense claims Producing detailed itineraries. Preparation of Key Documents and Correspondence Assist with simple typing tasks including: Digital dictation Copy typing Handwritten amendments. Use the firm’s house style and proofread all work to ensure accuracy and consistency. Assist in preparing: Agendas Presentations Meeting papers Regularly update fee earners’ CVs and coordinate CV sourcing for pitches. Project/Matter Support Assist Secretarial Co-ordinator, Secretaries, and Paralegals with internal project or matter-related ad-hoc duties. Duties may include: Uploading files to deal rooms and SharePoint Printing, filing, and archiving Couriering files and bundles Supporting ad-hoc administrative tasks. Administrative Tasks Perform day-to-day administrative tasks such as: Photocopying Scanning Delegating tasks when necessary. Manage new client matter opening and related tasks. Organize document management, including closing files and archiving. Handle travel invoices and expense claims. Submit invoices for payment and monitor progress. Prepare WIP reports and assist with time recording. Support fee-earners with maintenance of InterAction. Assist with event management and routine administrative tasks. What We’re Looking For Education / Qualifications / Experience: Some office experience desirable, although training will be provided. General Skills: Client service orientated approach Proven working understanding of teamwork Problem-solving skills Strong computer skills, specifically in relation to MS Office Good communication skills Strong spelling and grammar Self-management and excellent organizational skills Accountability and professionalism Attention to detail and discretion with confidential information Ability to work effectively as part of a diverse and inclusive team Ability to touch type quickly and accurately Creative and forward-thinking approach to tasks Other Requirements: Flexibility with working hours Awareness of and adherence to the firm’s policies and values