Cambridge University Hospital NHS Foundation Trust
We are looking for a well-organised and enthusiastic individual to join the facilities services team as Office Manager/Personal Assistant. To provide a highly professional, comprehensive, effective and efficient office management and personal assistant service to the Associate director.
Main duties of the job
Attributes of the successful candidate will include very high levels of professionalism, discretion and confidentiality, calmness under pressure and friendly approachable style. They will be highly literate, with exceptional attention to detail, and will be able to effectively prioritise numerous tasks and work under pressure to achieve tight deadlines.
About us
Our Trust
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds, the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.
CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Job responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:
1. applied for a Graduate visa
2. successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment
3. the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment
This vacancy will close at midnight on 26th December 2024.
Interviews are due to be held on 2nd January 2025.
Benefits to you
At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.
On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.
CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
Person Specification
Qualifications
* Educated to degree level or NVQ level 4 or equivalent experience
* Customer Service / Business Admin / ITQ / Human Resources or equivalent professional experience
* Secretary / PA qualification or equivalent
* Typing qualification or equivalent experience
* Specific technical/professional qualification
Experience
* Secretarial and/or complex administrative experience
* Prioritising, planning and organising own and others tasks
* Experience of dealing with difficult situations and confrontations
* Data entry experience and documentation
* Previous experience of working in NHS
* Previous experience of workforce activities
* Recruitment and selection of staff
* Performance management of staff
Knowledge
* Confidentiality and data protection processes and procedures
* HR / workforce processes and procedures
* Good working knowledge of office procedures and all Microsoft office packages
* Aware of NHS and Trust priorities
* Aware of equality and diversity
* Knowledge of the Trust including awareness of priorities
* Knowledge of Trust information systems
Skills
* Ability to manage / work as part of a team
* Excellent communication skills including telephone, email, face to face
* Ability to organise and manage own time and others to keep to schedule and deadlines
* Ability to analyse and present complex data
* Ability to manage projects
* Ability to use own initiative and work autonomously
* Excellent IT skills - ability to use Microsoft office applications including spreadsheets and email
* Developed accurate and speedy typing and keyboard skills
* Willing to take on/learn new skills
* Ability to show attention to detail and accuracy
* Ability to adapt to change
* Ability to work under pressure
* Ability to store and safeguard confidential documents
* Ability to take minutes to a high standard
* Ability to touch type
* Ability to work with budgets
* Ability to requisition general stock
Additional Requirements
* The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Cambridge University Hospital NHS Foundation Trust
Address
Office Manager/ PA & Facilities Management
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