Job summary An exciting opportunity has arisen to join an established team as an Image Transfers Administrator. The successful candidate will be part of a small team who play an instrumental role in supporting decision making in both emergency and planned care at UHNM, as well as supporting patients transferring to other organisations as part of their care package. This critical role sits within the Digital Services Directorate and focuses on the availability of medical imaging for the organisation and wider health economy. Please note the vacancy is for a fixed term contract with the possibility of the role being made permanent. The University Hospitals of North Midlands Trust is a tertiary centre for many services and, as such, we treat patients from a wide geographical area. On top of the many benefits of working for the NHS, Image Transfers Team also participate in a home working rota, which the successful candidate will be able to enjoy after initial training is complete. Main duties of the job The successful candidate will be expected to work 37.5 hours per week Monday - Friday. Primary base for this role is at Royal Stoke University Hospital, with a home working rotation. However whilst rare, there may be occasions where the candidate would need to rotate to County Hospital. The Image Transfers Administrator is an office-based role that supports the clinical services of the hospital by providing timely access to medical imaging from a variety of sources; this is essential for efficient and effective patient care, therefore the successful candidate will be making a real contribution to the patient journey. The duties will bring the successful candidate into contact with a wide range of clinicians, MDT co-ordinators and secretarial staff from multiple hospitals and healthcare organisations. Image transfers to and from the Trust are completed using IT systems and the successful candidate would need to be proficient at using several specialist IT systems in the course of their role, full training in these systems will be provided. About us University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. We serve around three million people and we're highly regarded for our facilities, teaching and research. The Trust has around 1,450 inpatient beds across two sites in Stoke-on-Trent and Stafford. Our 11,000 strong workforce provide emergency treatment, planned operations and medical care from Royal Stoke University Hospital and County Hospital in Stafford. We are the specialist centre for major trauma for the North Midlands and North Wales. We have put together a wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their potential. Our goal is to be a world-class centre of achievement, where patients receive the highest standards of care and the best people come to learn, work and research. Investing in the health and wellbeing of our staff is really important to us. We offer a range of options for our staff to help maintain a good work-life balance including full time, part time hours and bank hours. We are also committed to offering flexible working wherever we can and where relevant to the role and the service, agile working. You can select your preferences upon application. Date posted 19 February 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year per annum Contract Fixed term Duration 20 months Working pattern Full-time, Home or remote working Reference number 205-6959530 Job locations Royal Stoke University Hospital Newcastle Road Staffordshire ST4 6QG Job description Job responsibilities For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Hiring Manager. Job description Job responsibilities For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Hiring Manager. Person Specification Education & qualifications Essential Good standard of education (GCSEs or NVQ2) or equivalent experience Experience Essential Experience of transcribing critical information / data from source onto documents/on line systems Managing own workload without close supervision and able to multi-task, prioritising multiple deadlines Handling confidential information Computerised or manual filing systems Desirable Experience of working within a NHS or health sector organisation Skills, Ability & knowledge Essential Excellent computer skills, including knowledge of Microsoft Office package i.e. Excel, Word and Outlook Understanding the importance of attention to detail and Data Quality Able to communicate routine information with a wide range of staff at local and national level Diplomacy/empathy in negotiation at all levels Able to use own initiative to resolve routine problems Excellent organisational skills, including diary management and telephone Evidence of accuracy and attention to detail within application Desirable Knowledge of UHNM hospital information systems e.g. EPR/ CRIS/ IEP Medical Terminology Person Specification Education & qualifications Essential Good standard of education (GCSEs or NVQ2) or equivalent experience Experience Essential Experience of transcribing critical information / data from source onto documents/on line systems Managing own workload without close supervision and able to multi-task, prioritising multiple deadlines Handling confidential information Computerised or manual filing systems Desirable Experience of working within a NHS or health sector organisation Skills, Ability & knowledge Essential Excellent computer skills, including knowledge of Microsoft Office package i.e. Excel, Word and Outlook Understanding the importance of attention to detail and Data Quality Able to communicate routine information with a wide range of staff at local and national level Diplomacy/empathy in negotiation at all levels Able to use own initiative to resolve routine problems Excellent organisational skills, including diary management and telephone Evidence of accuracy and attention to detail within application Desirable Knowledge of UHNM hospital information systems e.g. EPR/ CRIS/ IEP Medical Terminology Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name University Hospital of North Midlands NHS Trust Address Royal Stoke University Hospital Newcastle Road Staffordshire ST4 6QG Employer's website https://www.uhnm.nhs.uk (Opens in a new tab)