Job Description
Role OverviewJob Purpose\n\nTo support the work of the Producing and Programming teams, providing general administrative and planning support.\nTo work closely with the Artistic Director and Senior Producer in the planning and administration of the produced programme.\nTo provide administrative support to the Senior Programmer in co-ordinating the Royal & Derngate’s presented and film programme\n\nKey Task Areas & Responsibilities\n\nMaintain the administration of the department across Artifax and internal IT systems, supporting the preparation of contracts, schedules, and other performance-related paperwork.\nBe the first point of contact for the Artistic Director and Producing and Programming team in general.\nMaintain the Artistic Director’s diary, arranging appointments and replying to correspondence where necessary.\nEnsure regular, timely, and comprehensive information is distributed to the appropriate teams within the organisation.\nUndertake research tasks for the teams around artists and existing and new work, as directed, to support future programming decision-making.\nPrepare and minute internal meetings for the department where required, including Arts Team, Programming and Programming Information Group.\nPlan and implement access and assisted live and film performances across the programme in liaison with marketing and operations.\nUpdate and maintain databases and records, gather all relevant data to feed into reporting for Trustees and funders.\nMaintain good relationships internally within the venue and externally with promoters, artists, suppliers, and other partners involved in the department.\nSupport the Senior Producer in preparing press nights, including maintaining lists, distributing invites, and allocating tickets.\nGenerate contact sheets, maintain the digs list, and cultivate relationships with local hotels and accommodation for actors and creatives.\nLiaise with Arts and Marketing regarding brochure and website copy for the produced and presented programme.\nWork closely with the Creative Engagement Administrator around the administration of Creative Engagement productions to ensure joined-up communication across the teams.For the full job description, please see our website.\n\nAbout the RoleWe have an amazing opportunity for an enthusiastic individual to join our team at Royal & Derngate as a Producing and Programming Assistant. \n\nIn this role, you will work collaboratively with different teams within the organisation to ensure smooth planning, scheduling, communication, and other administrative duties. Furthermore, the Producing and Programming Assistant will carry out research tasks concerning artists and existing and new work to support future programming decisions.\n\nWe are looking for a highly organised individual with excellent attention to detail and time management skills. If you are a confident communicator and skilled administrator who is passionate about the arts, we would love to hear from you!\n\nBenefits\n\nEmployee Assistance Programme - Free employee assistance programme run by Health Assured provides counselling, family advice, medical information, legal advice, financial and debt information, life and leadership coaching, and an online health and wellbeing portal.\n\nBar & Shop Discount - 10% discount on products purchased at our bars and theatre shop\n\nComplimentary tickets available on selected shows: \n\nProduced productions – All colleagues will receive two tickets to the press night of all Made In Northampton productions where available.
Additional comps will be available for any performance during the run (subject to availability).\nPresented productions – Comps may be available for those productions that have not achieved sales of 80% of capacity on each individual performance, subject to contract arrangements and sales patterns.\nFilms – Comps will be made available to colleagues for films at Northampton Film house where availability allows. A weekly email will be sent out to all colleagues providing a list of eligible film screenings. The £1.00 booking fee will apply.\n\nFamily Friendly Policies - Enhanced leave and pay for Maternity, Paternity, Shared Parental, Dependants, Careers, Annual Leave and Sickness\n\nEssential SkillsExperience\n\nExperience working in a busy office environment, preferably in an arts or education setting.\nExperience in implementing/maintaining administrative systems/procedures, attending meetings, and producing accurate minutesKnowledge/Qualifications\n\nUnderstanding of theatre operations\nPassion for the arts, particularly theatre and live performance\nGood knowledge of office administration systemsSkills/Abilities\n\nExcellent IT skills (e.g.
Word, Excel, Databases, Artifax, Tessitura)\nExcellent communication skills\nExcellent attention to detail\nExcellent time management and organisational skills, with the ability to work to tight deadlines\nAbility to act using initiative\nConfidentiality\n\nDesirable Criteria\n\nExperience\n\n•\tExperience of working in an arts building or Theatre\n\nKnowledge/Qualifications\n\nArts Administration training\nHealth & Safety practices\nKnowledge of safeguarding policies and procedures\nKnowledge of GDPR requirements\n\nHow To Apply\n\nPlease submit a covering letter (no more than 2 sides of A4) stating your relevant experience, knowledge, and skills for this Producing and Programming Assistant role along with your CV.\n\nClosing Date: Sun 27th April\n\nInterviews: Monday 12th May