Job summary We are looking for an experienced Workflow Coder, Trainer and Auditor to join our 3 practices in Selsey, Cathedral and Tangmere. Main duties of the job Working at all 3 sites is a requirement of the role, the successful candidate will be responsible for the accurate and timely processing of incoming documents and correspondence to the practices, liaising effectively with all relevant colleagues. The role includes leading on training, audit and continuous improvement of workflow coding for the three GP practices. You will also be required to provide administrative cover across the sites during periods of leave. The position is full time with hours being split across the 3 practices. The position requires you to be able to work at any of the sites as required. About us Tangmere, Selsey and Cathedral are part of Chichester Alliance of Medical Practices Primary Care Network. The 3 practices currently have a combined list size of around 30,000. Date posted 17 January 2025 Pay scheme Other Salary £29,320 a year Contract Permanent Working pattern Full-time Reference number A3882-25-0001 Job locations Selsey Medical Centre High Street Selsey Chichester West Sussex PO20 0QG Tangmere Medical Centre Malcolm Road Tangmere Chichester West Sussex PO20 2HS Cathedral Medical Group Cawley Road Chichester West Sussex PO19 1XT Job description Job responsibilities Coding: Process practice correspondence (paper & electronic) attaching it to the patient record where appropriate. Read code accurate diagnosis, procedures and investigations, identifying and carrying out actions e.g. contacting patients to make appointments or completing referrals. Identify complex or higher risk areas that require input or knowledge from the clinical team, including Safeguarding issues, working to the agreed Practice protocols. Deal with and action incoming email correspondence. Summarise patient records following practice procedures Record and report adverse effects accurately and appropriately, informing the practice manager immediately. Governance Pro-actively maintain an up to date knowledge of relevant changes to coding practice and systems. Own the workflow coding SOP for each practice, completing reviews, improvements and training as needed to ensure sound clinical governance. Complete periodic quality audit for all coders, liaising with a named GP for clinical input as needed. Run peer support and educational sessions for all coders. Contribute ideas to the continued development and improvement of the service. Attend all relevant training and refresher courses. Train new starters in each practice and maintain necessary documentation for CQC compliance Job description Job responsibilities Coding: Process practice correspondence (paper & electronic) attaching it to the patient record where appropriate. Read code accurate diagnosis, procedures and investigations, identifying and carrying out actions e.g. contacting patients to make appointments or completing referrals. Identify complex or higher risk areas that require input or knowledge from the clinical team, including Safeguarding issues, working to the agreed Practice protocols. Deal with and action incoming email correspondence. Summarise patient records following practice procedures Record and report adverse effects accurately and appropriately, informing the practice manager immediately. Governance Pro-actively maintain an up to date knowledge of relevant changes to coding practice and systems. Own the workflow coding SOP for each practice, completing reviews, improvements and training as needed to ensure sound clinical governance. Complete periodic quality audit for all coders, liaising with a named GP for clinical input as needed. Run peer support and educational sessions for all coders. Contribute ideas to the continued development and improvement of the service. Attend all relevant training and refresher courses. Train new starters in each practice and maintain necessary documentation for CQC compliance Person Specification Personal Qualities Essential Polite and confident Flexible and cooperative Motivated Forward thinker High levels of integrity and loyalty Work to a high degree of accuracy, very strong attention to detail. Sensitive and empathetic in distressing situations Ability to work under pressure Skills Essential Excellent communication skills (written and oral) Strong IT skills Understand routine and complex clinical coding Competent in the use of Office and Outlook Effective time management (Planning & Organising) Ability to work as a team member and autonomously Good interpersonal skills Problem solving & analytical skills Ability to follow policy and procedure Desirable SystmOne user Qualifications Essential GCSE Mathematics & English (C or above) Desirable NVQ Level 2 in Health and Social Care Experience Essential Experience of working in a health care setting Experience of read coding Experience of summarising medical records Desirable Experience of processing documents Experience of working in general practice Experience of working with the general public Person Specification Personal Qualities Essential Polite and confident Flexible and cooperative Motivated Forward thinker High levels of integrity and loyalty Work to a high degree of accuracy, very strong attention to detail. Sensitive and empathetic in distressing situations Ability to work under pressure Skills Essential Excellent communication skills (written and oral) Strong IT skills Understand routine and complex clinical coding Competent in the use of Office and Outlook Effective time management (Planning & Organising) Ability to work as a team member and autonomously Good interpersonal skills Problem solving & analytical skills Ability to follow policy and procedure Desirable SystmOne user Qualifications Essential GCSE Mathematics & English (C or above) Desirable NVQ Level 2 in Health and Social Care Experience Essential Experience of working in a health care setting Experience of read coding Experience of summarising medical records Desirable Experience of processing documents Experience of working in general practice Experience of working with the general public Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Selsey Medical Practice Address Selsey Medical Centre High Street Selsey Chichester West Sussex PO20 0QG Employer's website https://www.selseymedicalpractice.co.uk (Opens in a new tab)