My client is searching for a Legal Secretary to join their Battle, East Sussex offices.
Due to business demand, a new position has arisen for a full-time Legal Secretary to join their busy team to provide administrative and secretarial support to the firm's fee-earners.
Responsibilities
1. A willingness to learn to support the Fee Earner in the management of the secretarial workload, ensuring that the priorities of the department are met.
2. To support Fee Earners in the production of files by typing work as directed.
3. To support Fee Earners in the maintenance of files by effective file management.
4. Linking post to clients.
5. Using Case Management/Ledger Systems to verify client identification in accordance with company Laundering Policy Guidelines.
6. Opening Files and issuing initial documentation/client care forms.
7. Reviewing files ready for archiving/closing files.
8. To assist Fee Earners in the management of case-load by dealing with file-related queries either face to face or by telephone.
9. To ensure that clients are dealt with efficiently and politely and that appropriate legal matters are raised with the Fee Earner.
10. To assist in general office administration and in the locating of files when necessary.
11. To undertake photocopying when necessary.
12. To answer external/internal telephone calls efficiently and politely and take messages, as and when necessary.
13. To ensure that all internal methods, systems, policies, and procedures are adhered to.
14. To manage own work allocation, productivity, and quality of work with minimum supervision.
15. To manage own and Fee Earner diary and update completions calendar.
Person Specification
1. Computer literate with good keyboard skills and a working knowledge of using software packages.
2. Recent practical experience of using word processing packages (preferably Microsoft Word).
3. Recent practical experience of working in an office environment.
4. Practical experience of handling client enquiries both by telephone and face to face.
5. Working knowledge of using photocopiers.
6. An ideal role for an ambitious experienced Legal Secretary looking to work for a busy and friendly business.
7. Practical experience of working in a legal office environment. (Desirable)
8. Experience of working in a networked Windows environment. (Desirable)
9. Demonstrates a commitment to personal development. (Desirable)
Should you have any questions or wish to apply, please do not hesitate to contact Clear Legal and Financial Recruitment.
Please Note: Due to the number of applications we receive, we may be unable to respond to every application directly. If you have not heard from us within 3 working days, please assume your application has been unsuccessful.
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