Job description
Department Purpose: Our Business Services team delivers a wide range of services, including:
1. Document Services: printing, copying, scanning, producing documents, proof-reading, presentations, design, internal deliveries and translation, mail and couriers, business cards, and stationery.
2. Hospitality Services: front of house, catering, housekeeping and AV.
3. Resilience: global security, health & safety, business continuity and environment.
4. Engineering
5. Corporate Real Estate
Our Business Services teams have a direct link with all areas of the business and are always working to be the best that they can be. When we recruit, we always seek the highest quality individuals who want to operate at the top of their game.
Role Purpose: Reporting to the Health, Safety and Environment Senior Manager, the post holder is the leader and trusted advisor on H&S management and the development and maintenance of health and safety culture at work. Holding responsibility for the UK Safety Management System, including strategy, continual improvement, operational health & safety (H&S) management and relationships including developing and implementing initiatives, projects, and data analysis.
Key Relationships:
1. Global HSE Manager
2. Head of Engineering and Engineering Senior Manager
3. Head of Hospitality Management
4. Business Services Managers and Practice Group Managers
5. Employee Relations and HR Managers
6. Facilities contract managers
7. Belfast Facilities and Comms Senior Manager
Role and Responsibilities:
1. Developing and implementing health and safety strategies, objectives, projects, and plans, in accordance with best practice in the professional services sector to continuously improve H&S performance.
2. Leading, managing, and maintaining the implementation and development of the ISO 45001 Safety Management System, including transition to the new London office building in 2026.
3. Managing the H&S budget for operational and capital expenditure.
4. Managing all UK health and safety data systems and records and ensuring that all data has been received and input in accordance with agreed timescales, quality requirements, and system specifications.
5. Collating and analysing H&S data from a range of UK and global activities.
6. Developing and maintaining H&S communications and engagement to support the strategy, and presenting routine and ad-hoc agendas, reports, presentations, etc. for key stakeholders and stakeholder groups.
7. Reporting or sharing data with internal and external client and regulatory bodies.
8. Undertaking planned and reactive UK and global audits, inspections, risk assessments, stakeholder support, incident and accident investigations to identify, manage, and reduce the firm's HSE risks.
9. Managing, monitoring, and maintaining HSE training and online software training arrangements especially for fire wardens, first aiders, etc.
10. Indirectly managing team members responsible for First Aid supplies and workstation equipment.
11. Liaising with key internal and external stakeholders to respond to client and business requests for information.
12. Auditing contractors to ensure compliance with the firm's safety objectives.
13. Managing the workstation assessment process and responses to those assessments.
14. Liaising with HR and Occupational Health to meet shared H&S and wellbeing objectives as necessary.
15. Taking the lead on H&S related aspects of business continuity management situations such as evacuations, floods, and incidents.
Key Requirements:
1. Experience of managing H&S in a professional services environment.
2. Management and development of ISO 45001 Safety Management Systems.
3. Experience of operating within a small team.
4. Ability to work in a matrix-management organisation using influence and negotiation skills to ensure the achievement of day-to-day and long-term H&S objectives.
5. High levels of drive to continually improve performance.
6. Ability to work under high levels of pressure as necessary during day-to-day activities and, especially, business continuity/first aid incidents.
7. Experience in detailed data analysis, identification of trends, and corrective initiatives and projects.
8. Excellent communication skills and ability to deliver messages tailored for a wide range of internal audiences at all levels of seniority.
Qualifications:
1. NEBOSH Diploma in Health and Safety or equivalent Degree.
2. Chartered MIOSH or working towards Chartership.
Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of Allen & Overy's recruitment team who will work with you to provide any reasonable adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.
At Allen & Overy, we recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing an onsite gym, wellbeing centre and GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, season ticket loans, and online discounts and lifestyle management services. Allen & Overy recognises the value of flexible working and embraces hybrid working, allowing our people to work from home up to 40% of their working time. We do, however, remain committed to working together in person for the remaining 60% of time so that we can learn, grow, and succeed together. If you would like additional flexibility we will of course consider this in line with business needs.
Allen & Overy is a leading global law firm operating in over thirty countries. We work on some of the most challenging and important deals and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate, and thrive. The legal industry is changing, and we're committed to leading that change, putting our people first, embracing new ways of thinking and integrating technology into our everyday work. Our business teams work hand-in-hand with our lawyers, consultants, and other specialist teams, and are ambitious, driven, and leaders in their field. With us, you will constantly be learning and growing. We invest in you by offering exceptional professional and personal development providing training, mentoring, and practical support. We offer rewarding careers that are built around your strengths and designed to ensure you can achieve your personal and professional goals, recognising that those may look different for everyone. We have a powerful commitment to diversity, equity, and inclusion. We're determined to play our part in advancing a workplace where progress is made by harnessing our differences. Whatever defines you, we ask you to bring your whole self to work. What truly defines a career at Allen & Overy? We recruit the best and ask for the best of you. We provide challenge, support, and a place for you to belong. And together we excel, working on meaningful projects of global significance.
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