Overview
Inventory Coordinator
Zertus UK & Ireland
The successful candidate will use our MRP system (QAD) and follow action messages to raise purchase orders, send schedules out to suppliers, and advise the planning team of any projected component shortages. Attend a weekly stock call to discuss projected component shortages.
Position type: Full-time, Permanent
Hours: 37.5
Shift Pattern: Monday - Friday, 08:30 - 16:30
Breaks: 30 minutes
Hybrid role: 2 days office-based, 3 days home-based (fully office-based while training).
Responsibilities
System Management
* Own the review and actioning of all system-generated messages, ensuring alignment with MRP settings, production plans, and inventory targets.
* Be the first line of defense when discrepancies arise, escalating where item planning data doesn’t meet business needs or flexibility requirements.
* Work cross-functionally to ensure the accuracy of all system management activities, promoting seamless operations and correct behaviors across teams.
* Collaborate with Procurement to ensure MRP system reflects real-world conditions.
Inventory Scheduling
* Proactively raise and manage Purchase Orders (POs), ensuring they are placed on time and escalated when overdue.
* Leverage MRP systems to confirm all PO/CO lines for delivery within 72 hours and tackle any overdue deliveries head-on.
* Oversee the booking, scheduling, and reporting of all inbound deliveries to ensure everything is aligned with due dates.
* Guarantee that PO due dates and quantities reflect the reality on the ground.
Inventory Management
* Own raw material and packaging stock shortage reports, proactively addressing any production risks.
* Coordinate with all supply chain functions to ensure timely stock returns to suppliers.
* Analyze and tackle material deviations, ensuring swift corrective actions are in place.
* Work with Planning, Procurement, and Operations teams to monitor and manage inventory levels.
* Build strong relationships with suppliers and 3PL partners to ensure lead times are met.
Reporting
* Drive the preparation of weekly stock dashboards and key reports for senior management.
* Ensure timely resolution of invoice queries and manage short-dated stock distribution.
* Own month-end and year-end reporting, contributing valuable insights for continuous process improvements.
* Create, update, and enhance Standard Operating Procedures (SOPs).
Team
* Attend key meetings, ensuring actions are completed and cross-team goals are met.
* Work closely with internal teams, 3PL partners, and suppliers to create an efficient supply chain ecosystem.
Qualifications
* Excellent organizational skills and experience in an administrative function.
* Experience in materials management/control processes within a manufacturing environment.
* Effective interpersonal communication skills.
* Good knowledge of Excel is required.
* Good analytical and numerical skills with the ability to communicate effectively.
* Strong knowledge of MRP/ERP systems is desirable.
* A natural team player with a proactive, collaborative approach.
* Ability to work under pressure and to tight deadlines in a fast-paced environment.
Rewards Benefits
* Competitive salary
* Pension (4% Employer Contributions)
* Life Assurance Scheme at x4 basic salary.
* Health Care Cash Plan via Paycare (Dental, Optical, etc.)
* 25 days of annual leave plus bank holidays.
* Holiday Purchase Scheme up to one extra week per year.
* Cycle to Work Scheme
* Electric Car Scheme
* Training and Development Opportunities.
At Zertus, we value your well-being and professional growth, offering a comprehensive array of rewards and benefits to enrich your work experience.
About Us
Zertus UK & Ireland comprises three distinguished entities – Humdinger Foods, Kinnerton Confectionery, and Lir Chocolates. Our expertise spans the manufacturing of a diverse range of snacks and chocolates. As the UK & Irish division of Zertus GmbH, headquartered in Hamburg, we are part of a dynamic global network.
Application & Interview Process
Zertus is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Your application will be reviewed as part of our selection process. If you’re shortlisted, a member of our Recruitment or HR team will contact you.
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