Job summary We have an exciting opportunity to join our Paediatric Cystic Fibrosis team based at Leeds General Infirmary. This is a Senior Medical Secretary role, working in a complex, very busy department, alongside a team of Paediatric Consultants, nurse specialist team, and a small admin team. The post holder would be responsible for supervising the existing admin team daily, whilst co-ordinating and managing a busy outpatient setting. Expected Shortlisting Date: 15/11/2024 Planned Interview Date: 21/11/2024 Main duties of the job The main duty of this role is to provide a comprehensive secretarial service to a team of Paediatric Consultants within our regional Cystic Fibrosis team. Whilst this role is based within Leeds General Infirmary, we are a regional centre covering Leeds, York, Scarborough, Bradford & Hull. This role involves a wide range of admin and secretarial duties which include outpatient clinic management, typing of clinical correspondence, dealing with patient phone calls, and passing on messages to relevant teams, attending and documenting MDT meetings, data submission and other admin related tasks. Supporting our clinical nurse specialist team is also a very important part of this role, we well as the day-to-day supervision of the admin team, escalating any issues to the PSC or Business Manger. Some of the secretarial tasks within this role, may involve conversations of a sensitive nature. About us Leeds Childrens Hospital covers 27 medical and surgical specialties and is one of the largest specialist children's hospitals in the country. We have over 20 inpatient wards, employ over 800 nurses and last year held over 170,000 outpatient appointments and treated over 25,000 surgical patients both electively/non-electively. Leeds Teaching Hospitals is currently embarking on one of the largest and most high-profile investment, transformation and regeneration programmes in the city and the wider region. Its Building the Leeds Way Programme aims to transform healthcare for patients in Leeds and the wider region. The investment Programme include the construction of two new hospitals at the Leeds General Infirmary (LGI) site one for adults and the other a brand state of the art Childrens Hospital for Leeds and the surrounding region. Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions. Date posted 23 October 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year Contract Permanent Working pattern Full-time, Flexible working Reference number C9298-CHI-0308 Job locations Leeds General Infirmary Great George Street Leeds LS1 3EX Job description Job responsibilities The Paediatric Cystic Fibrosis team are based within their own outpatient setting within Leeds Children's Hospital and have many patients attending each week. This is therefore a very busy department covering paediatric respiratory clinics also. The team are a very friendly team consisting of Consultants, Nurses, Physiotherapists, Dietitians, social workers, youth workers and secretaries. This is a great place to work providing patients with a fun and friendly atmosphere when they attend their clinic appointments, or present acutely. Job description Job responsibilities The Paediatric Cystic Fibrosis team are based within their own outpatient setting within Leeds Children's Hospital and have many patients attending each week. This is therefore a very busy department covering paediatric respiratory clinics also. The team are a very friendly team consisting of Consultants, Nurses, Physiotherapists, Dietitians, social workers, youth workers and secretaries. This is a great place to work providing patients with a fun and friendly atmosphere when they attend their clinic appointments, or present acutely. Person Specification Qualifications Essential Educated at GCSE Level Experience Essential Previous secretarial experience Previous experience of working within an NHS setting Experience of typing and medical terminology Confident in working with medical staff across all levels Confident in dealing with sensitive issues Desirable Knowledge of NHS targets and pathways Supervisory skills & experience Person Specification Qualifications Essential Educated at GCSE Level Experience Essential Previous secretarial experience Previous experience of working within an NHS setting Experience of typing and medical terminology Confident in working with medical staff across all levels Confident in dealing with sensitive issues Desirable Knowledge of NHS targets and pathways Supervisory skills & experience Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Leeds Teaching Hospitals Address Leeds General Infirmary Great George Street Leeds LS1 3EX Employer's website https://www.leedsth.nhs.uk/ (Opens in a new tab)