POSITION DESCRIPTION
Trust & Estates Paralegal
Department: Trust & Estates
Location: Rochester
Classification: Nonexempt
Job Type: Full-time M-F, 8:00 AM- 5:00 PM
Summary:
We are seeking a self-motivated Paralegal to join our dynamic team. The ideal candidate will manage all aspects of the estate and trust administration process, with substantial client interaction and collaboration with the department's attorneys. This position provides an excellent opportunity to take on significant responsibilities and gain hands-on experience in a sophisticated, collaborative, and team-oriented work environment.
Duties and Responsibilities:
1. Secure documents related to the client’s estate
2. Assist in valuing the assets in the estate
3. Prepare documents and assist with creating and transferring assets into trusts to ease the probate process
4. Prepare and file probate documents in the administration of an estate (petitions, motions, testamentary letters, inventories, accountings, and notices)
5. Filing life insurance claims and other death benefits
6. Contact beneficiaries and next of kin regarding admission of the will and other probate hearings
7. Administer estate accounts and assist with the liquidation and transfer of property
8. Prepare income tax returns for the estate or trust, including fiduciary income tax planning
9. Prepare federal and/or NY estate tax returns
10. Participate in the administration of guardianships and trusts
11. Assist with preparing estate documents for the attorney’s review (wills, powers of attorney, healthcare directives, and living wills)
Minimum Required Qualifications:
* Associate degree in paralegal studies or equivalent combination of education and relevant experience
* Strong organizational, problem-solving, and multitasking abilities
* Excellent initiative, follow-through, and work ethic
* Exceptional grammar, communication, and customer service skills
* Ability to work independently, collaboratively, and maintain composure in high-volume periods
* Proficiency in Microsoft Office Suite
Preferred Qualifications:
* Bachelor's Degree
* 1-3 years of trust and estates administration experience as a paralegal
* Proficiency in estate planning and probate document drafting software
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. This is a snapshot of the core functions and responsibilities. All inquiries will be handled with the utmost confidentiality.
We are an Equal Opportunity Employer. We value an open mind, dedication to work, and a collaborative spirit. We hire based on these qualities, a job’s requirements, our business needs, and an applicant’s qualifications. We do not tolerate discrimination or harassment of any kind—in the hiring process or in the workplace. We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. We participate in E-Verify. We will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the U.S. We will only use E-Verify once an employee has accepted a job offer and completed Form I-9.
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