Salary: Depending on experience
Benefits: Pension, Cycle to Work Scheme, EAP, Money-off Vouchers for High Street Shops
Location: Tiptree, Essex, CO5 0JA
Alexander Cleghorn was established in 1958 in Tiptree, Essex. We offer a dedicated DIY and Shelving service and supply a range of Melamine and Veneered panels. Furniture components are manufactured on our state-of-the-art machinery, which occupies several well-constructed factories on our sixteen-acre site.
Ref No:
Hours of Work: Monday-Friday, 08:00- 17:00 (and flexibility with working hours is essential as overtime will be required from time to time.) – 40 hrs per week
You will be responsible for:
Responsibilities:
* Issue purchase orders via Syspro for stock as instructed by S&I Supervisor.
* Monitor Syspro stock levels and re-order to ensure optimum stock levels.
* Manage supplier’s acknowledgements and update relevant systems with ETAs.
* Update details on materials such as price information or customer information.
* Coordinate with departments regarding stock materials ETAs.
* Monitor outstanding orders and ensure records on Syspro match key supplier records.
* Ensure that all damaged and quarantined stock are credited or replaced by suppliers.
* Update stock code prices on a regular basis.
* Investigate any purchase invoice queries from the Accounts Department.
* Investigate missing despatch notes correlating to invoices from the Accounts Department.
* Resolve supplier material issues and ensure that the Company’s account is credited where applicable.
* Conduct comparisons on products as requested/required.
* Maintain existing supplier relationships.
* Prioritize a fluid workload to ensure relevant orders are prioritized to ensure customers receive products on time and in full.
* Support the returns function ensuring all returns are processed and stock control maintained.
* Support departmental KPIs and enter accurate data accordingly.
* Provide regular updates on all purchasing activities to the Technical Manager, Production Manager, and Sales Team Manager.
* Link product specifications with requirements of FSC and PEFC for audit.
* Review stock trends regularly and provide findings to S&I Supervisor.
* Sourcing/researching new materials with the view of low cost and higher value.
* Maintain and develop supplier relationships through regular visits.
* Ensure supply chain adheres to the Modern Slavery Act.
* Provide cover for team colleagues while absent (holiday or sickness).
* Work within the Health and Safety at Work Act of 1974 at all times and in all working areas.
* Ad-hoc tasks may be requested that are not listed above but will be required.
* Additional hours may be required during busy periods.
* Perform any reasonable management instruction within the requested timeframe.
Qualifications:
* Solid knowledge of stock control methods (desirable)
* Good Maths and English skills
* PC literate
* Knowledge of Syspro or other similar ERP systems is preferred
Skills:
* Intermediate user of MS Office, particularly MS Excel.
* Intermediate user of MS Outlook.
* Good communication and negotiation skills.
* Excellent attention to detail.
* Ability and desire to progress and train in a Purchasing role.
Experience:
* An understanding and experience of data analysis preferred.
* Must be proactive and able to multi-task within a busy working environment.
* Maintain excellent working relations with key departments and managers to ensure effective communication.
* Strong interpersonal skills, flexibility, self-motivation, and enthusiasm are essential, as is the ability to meet deadlines.
* Excellent communication skills.
* Participate and encourage creative and positive thinking throughout the workplace.
Alexander Cleghorn Ltd. is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Alexander Cleghorn Ltd observes and adheres to the ILO conventions for minimum ages.
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