Job summary We are looking for a pro-active, motivated individual who will provide high quality administrative support for the provision of an effective, integrated and comprehensive recruitment and resourcing service with regard to the recruitment and on-boarding of medical staff. Applicants must have excellent communication skills, a good working knowledge of recruitment and be flexible in their approach. Applicants should also be team players and possess interpersonal and organisational skills. Main duties of the job The post holder will assist the provision of an extensive effective and comprehensive recruitment service for the medical workforce within our trust. Ensuring recruitment is robust, timely and following Trust policies, procedures and recruitment best practice. Applicants will be required to provide a high quality, customer focused service with a strong attention to detail and accuracy. Additionally, maintaining regular contact with the medical workforce and wider stakeholders. About us Gloucestershire Hospitals NHS Foundation Trust operates hospitals on our two main sites in Cheltenham and Gloucester, and were one of the largest NHS trusts in the country. Our workforce of almost 9,000 staff provide high quality emergency, elective and specialist care across a range of clinical areas. Date posted 21 February 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum Contract Permanent Working pattern Full-time Reference number 318-25-T0176 Job locations Victoria Warehouse- Gloucester Quays Gloucester GL1 2EL Job description Job responsibilities - To oversee recruitment for all Medical & Dental staff - Ensure all pre-employment checks are done in accordance with local and NHS standards - Ensure adherence to UKVI statutory requirements for visas. - Support the on-boarding of Medical and Dental Staff in to our Trust. - Ensuring IT systems are maintained and accurately updated, including the provision of reports where required. - Manage the recruitment of Locum Doctors and Honorary Contracts for the medical workforce. - Administer and maintain the leave system used by the Medical Workforce and monitor against Trust policy supported by the Resourcing Advisor - Manage emails and phone calls coming in to the team, ensuring these are dealt with efficiently. - Support the wider Medical Staffing Team when required - Provide ongoing employment/contractual support to our Medical Workforce - Manage notifications/amendments with payroll Job description Job responsibilities - To oversee recruitment for all Medical & Dental staff - Ensure all pre-employment checks are done in accordance with local and NHS standards - Ensure adherence to UKVI statutory requirements for visas. - Support the on-boarding of Medical and Dental Staff in to our Trust. - Ensuring IT systems are maintained and accurately updated, including the provision of reports where required. - Manage the recruitment of Locum Doctors and Honorary Contracts for the medical workforce. - Administer and maintain the leave system used by the Medical Workforce and monitor against Trust policy supported by the Resourcing Advisor - Manage emails and phone calls coming in to the team, ensuring these are dealt with efficiently. - Support the wider Medical Staffing Team when required - Provide ongoing employment/contractual support to our Medical Workforce - Manage notifications/amendments with payroll Person Specification Qualifications Essential GCSE grade C or above in Maths and English. Experience Essential Experience of working in a fast paced, customer facing administrative environment Experience of good customer service Desirable Previous NHS administrative or experience of working in a recruitment environment Experience with NHS software systems (ESR, NHS Jobs) Knowledge, Skills, Abilities Essential Knowledge of good employment practice and the legislative framework surrounding recruitment Experience in delivering customer based front line support, while being flexible and the ability to adapt to a variety of circumstances Ability to find ways of solving and pre-empting problems Effective IT skills, with sound knowledge of Microsoft packages Demonstrable ability to organise/prioritise own work, including ability to work under variable pressure at times. Desirable Demonstrable knowledge of recruitment practices including pre-employment checks for the NHS Medical and Dental workforce Personal qualities Essential Excellent interpersonal and communication skills (verbal and written) Must be Reliable, Trustworthy and a Team Player Confident in a variety of situations Strong customer focus Willing to learn and develop Person Specification Qualifications Essential GCSE grade C or above in Maths and English. Experience Essential Experience of working in a fast paced, customer facing administrative environment Experience of good customer service Desirable Previous NHS administrative or experience of working in a recruitment environment Experience with NHS software systems (ESR, NHS Jobs) Knowledge, Skills, Abilities Essential Knowledge of good employment practice and the legislative framework surrounding recruitment Experience in delivering customer based front line support, while being flexible and the ability to adapt to a variety of circumstances Ability to find ways of solving and pre-empting problems Effective IT skills, with sound knowledge of Microsoft packages Demonstrable ability to organise/prioritise own work, including ability to work under variable pressure at times. Desirable Demonstrable knowledge of recruitment practices including pre-employment checks for the NHS Medical and Dental workforce Personal qualities Essential Excellent interpersonal and communication skills (verbal and written) Must be Reliable, Trustworthy and a Team Player Confident in a variety of situations Strong customer focus Willing to learn and develop Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Gloucestershire Hospitals NHS Foundation Trust Address Victoria Warehouse- Gloucester Quays Gloucester GL1 2EL Employer's website https://www.gloshospitals.nhs.uk/ (Opens in a new tab)