We are currently seeking an experienced Facilities Management (FM) Coordinator for an interim role based in Gloucester. The successful candidate will play a key role in overseeing the day-to-day facilities operations, ensuring a smooth and efficient service across the organisation’s premises.
Key Responsibilities:
1. Facilities Coordination: Oversee the management and maintenance of the building infrastructure, including managing contractors and ensuring that all work is completed to the highest standards.
2. Maintenance Scheduling: Coordinate regular maintenance tasks and inspections, ensuring compliance with health and safety regulations and company policies.
3. Vendor Management: Liaise with third-party contractors and service providers, managing contracts and ensuring quality service delivery.
4. Health & Safety Compliance: Ensure all facilities are safe and compliant with relevant health and safety legislation. Conduct risk assessments and report on potential hazards.
5. Budget Management: Assist with budget planning and cost control, ensuring efficient use of resources while maintaining high service levels.
6. Issue Resolution: Respond promptly to facilities-related issues, troubleshooting and coordinating repairs as necessary to minimize downtime.
7. Reporting: Maintain accurate records of facilities activities, preparing reports on maintenance schedules, expenditures, and performance metrics.
8. Sustainability: Contribute to initiatives aimed at improving energy efficiency and reducing the environmental impact of facilities management.
Requirements:
1. Proven experience in facilities management, ideally in a coordination or operational role.
2. Strong knowledge of building maintenance, vendor management, and health & safety regulations.
3. Excellent organizational and communication skills.
4. Ability to work independently and manage multiple priorities in a fast-paced environment.
5. Proficient in facilities management software and Microsoft Office Suite (Excel, Word).
6. Strong problem-solving abilities with a proactive approach to addressing issues.
7. A flexible and adaptable attitude, with the ability to work under pressure.
Desired Attributes:
1. Experience in managing multiple sites or large-scale facilities.
2. Qualifications in Facilities Management (e.g., IWFM Level 2 or 3).
3. Familiarity with sustainability and energy efficiency practices in FM.
What We Offer:
1. Competitive salary, based on experience.
2. A dynamic and supportive working environment.
3. The opportunity to work in a high-profile facilities management role within a well-established organization.
If you are an experienced Facilities Management Coordinator with a passion for maintaining high standards in building operations, we would love to hear from you.
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