Facilities Administrative Assistant (Part Time)
600 stores. Smooth operations. Impacting the future.
Facilities Assistant
£28,000 full-time equivalent per annum (pro-rated at £16,800 per annum + Benefits)
Reports to: Property Manager
Department: Chief Operating Office
Contract: 12 month fixed-term contract
Hours: Part time 21 hours per week
Location: Stratford, London. Office-based with high flexibility (1-2 days per week in the office). We are open to flexible working requests.
Visa sponsorship: You must be eligible to work in the UK to apply for this vacancy. Cancer Research UK is not able to offer visa sponsorship.
Closing date: 25 November 2024 23:55
This vacancy may close earlier if a high volume of applications is received or once a suitable candidate is found, therefore we strongly recommend that you apply early to avoid disappointment.
Recruitment process: One competency-based interview
Interview date: From the week commencing 02 December 2024
How do I apply? We operate an anonymised shortlisting process in our commitment to equality, diversity, and inclusion. CVs are required for all applications; but we won’t be able to view them until we invite you for an interview. Instead, we ask you to fully complete the work history section of the online application form for us to be able to assess you quickly, fairly, and objectively.
At Cancer Research UK, we exist to beat cancer.
As a Facilities Assistant, you will support our Central Property team in managing our retail and corporate estates by providing efficient and effective administrative support across the team. This will be a varied role with responsibilities such as:
* Supporting the team in managing and coordinating meetings, travel, and events.
* Maintaining databases and communications channels.
* Preparing documents, and handling utilities queries from staff across the charity.
* Raising a high volume of POs (including staged POs) for all property services while handling the invoicing process and payment queries.
* Supporting team projects, carbon reporting, and energy schemes.
What will I be doing?
Providing administrative support to the Central Property team by supporting the management of Cancer Research UK’s retail and corporate property estate (600+ stores and 2 head offices):
* Providing administrative support on property performance in relation to rent, compliance, outstanding works, and projects.
* Raising purchase order (PO) requisitions, checking invoices, managing goods receipts, running financial reports for budget management, resolving payment queries, and dealing with expenses.
* Supporting the Head of Property and senior Property team in managing diaries, coordinating meetings, creating meeting agendas and minutes, and making travel arrangements.
* Maintaining key databases (including compliance documentation) and feeding into reports and analysis for strategic planning.
* Supporting the Facilities team with carbon reporting and Energy Savings Opportunity Schemes (ESOS) in coordination with the Sustainability Manager for auditing.
* Maintaining the Property Services Intranet and SharePoint pages and communication channels.
* Supporting project planning for corporate premises’ moves and capital programmes.
* Organising Property team events & Quarterly Management Team Meetings.
* Carrying out other ad-hoc property administration duties as required.
What skills will I need?
* Administrative background (preferably within a property and facilities management environment but we welcome applicants from alternative backgrounds).
* Experience managing diaries, minute taking, and preparing documents (e.g., PowerPoint presentations, meeting agendas, correspondence).
* Good written and verbal communication skills with the ability to communicate effectively at all levels, draft communications for different audiences, and handle queries.
* Strong prioritisation and planning skills with experience working under minimal supervision and keeping to deadlines.
* Has built collaborative relationships with the ability to network across the organisation, work as part of a team, and manage expectations.
* Strong attention to detail with good IT skills (e.g., data entry/ databases and Microsoft 365 packages such as PowerPoint and Word etc).
If you’re interested in applying and excited about working with us but are unsure if you have the right skills and experience, we’d still love to hear from you.
What will I gain?
We create a working environment that supports your wellbeing and provide a generous benefits package, a wide range of career and personal development opportunities and high-quality tools.
Additional Information
For more information about working with us, please visit our website or contact us at recruitment@cancer.org.uk.
Our vision is to create a charity where everyone feels like they belong, benefits from and participates in, the work we do. We actively encourage applications from people of all backgrounds and cultures, in particular those from ethnic minority backgrounds who are currently under-represented.
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