Job Title: Administrator
Location: Stoke-on-Trent
Contract: 6-Month Fixed Term (20 hours per week)
Reports to: Contract Services Manager
Company: Equans
About the Role:
We are looking for a Part-Time Administrator to join our Sustainable FM team at Equans. This is a 6-month fixed-term contract role, working 20 hours per week. You will provide vital support to the senior management team, ensuring the smooth operation of our contract services. This position is perfect for someone with excellent attention to detail, a proactive attitude, and strong organisational skills.
Key Responsibilities:
* Process Reactive Lifecycle submissions and track completed works.
* Submit and manage invoices, ensuring any discrepancies or queries are promptly addressed.
* Crosscheck completed works against the billing schedule and update the system accordingly.
* Maintain statutory and non-statutory documentation and ensure compliance.
* Provide support for technical report document control and submission of Reactive Lifecycle documentation to clients.
* Collaborate with the contract finance team to review Works in Progress (WIP) and ensure all billable works are captured.
* Manage and process defects impacting sites across the contract.
* Act as the Nominated Responsible Businessperson for the contract.
What We're Looking For:
* Strong organisational and time-management skills with the ability to manage priorities and deadlines.
* Proficient in Microsoft Word and Excel to produce accurate reports and data.
* Experience in customer-focused environments, ideally within facilities management (PFI experience a plus).
* Demonstrable experience in project management and attention to detail.
* Knowledge of risk assessments and working safely with equipment.
* Ability to communicate clearly and effectively with team members and clients.
* Self-motivated with a drive for excellence and customer satisfaction.
Why You'll Love Working with Us:
* Flexibility with part-time hours (20 hours per week).
* A collaborative and supportive work environment where you'll be able to contribute to high-profile projects.
* Opportunity to build your experience in facilities management with a forward-thinking, sustainability-driven company.
If you're looking for a rewarding role where you can make a real impact, apply now and become part of our talented team at Equans.
Who are we?
EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.
In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.
EQUANS' 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.
EQUANS is a Bouygues group company.
At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work. You'll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.