Administrative Officer (0.5 FTE) (Highlands and Islands Campus - Forres)The School of Innovation and Technology Location - Forres Grade 3 - 23,144 - 25,742 per annum, pro rata Hours 17.5 hours per week (0.5 FTE) Contract - PermanentClosing date for submission of completed applications: 23:59pm, Friday 12th July 2024.
The School of Innovation and Technology is seeking to employ an Administrative Officer at our Highlands and Islands campus to:
* To provide administration and support for our Programmes of Work with the School of Innovation and Technology;
* To assist the Operations Team in ensuring the efficient and effective operations of the School of Innovation and Technology across two Campus;
* To develop efficient administration processes and procedures for the School of Innovation and Technology;
* To assist the Operations Director and the Operations Team in providing Student Welfare support and processes for the movement of students within the Highlands of Scotland and between the two Campus;
* To liaise with Programme Leads in order to maintain good communication networks and clear Programme pathways.
Key liaisons
* Operations Director
* Academic Support Assistant
* Operations Coordinator
* Head of School
* Programme leads
* Staff, The School of Innovation and Technology
* GSA Professional Support Services
* External partners
Key Accountabilities
The post holder’s main responsibilities will be to provide Administration for the Programmes of Work within the School of Innovation and Technology.
* Support all administrative tasks – including, invoice processing, travel and accommodation bookings, purchasing of goods and consumables;
* Assist with the coordination and planning of a range of events throughout the School of Innovation and Technology;
* Communicate with suppliers about events and discuss requirements to ensure
all visitors have relevant details on event;
* Assist the Academic Support Manager, Operations Director and SIT staff in order to provide Student Welfare Support to all students, in liaison with Student Support Services;
* Minute taking at Academic Meetings and Team Meetings;
* Undertake additional support tasks as agreed with the Academic Support Manager, Operations Director, the SIT Operations Team;
* Book venues, catering, transport and equipment where necessary to support the movement of students and visitors;
* Key Challenges
* Actively contribute to the development of administration processes for the School of Innovation and Technology;
* Providing a high level of support to the Academic Support Manager, Operations Director and the School of Innovation and Technology staff;
* Gaining an understanding and maintaining a knowledge of a wide range of projects across a distributed team;
* Ability to prioritise multiple tasks and meet deadlines.
Please see further information on our Highlands and Islands campus via the link below:
;
Please also see our School of Innovation and Technology: