Your new role Assist the Operations Delivery Manager in the day-to-day coordination of all operational activitiesLiaise between customer and management to ensure smooth operations deliveryMaintain clear and accurate operations documents for future reference purposesMaintaining an up-to-date awareness of all project forecastsBooking machinery, cranes, UK haulage, hotelsBooking external agency personnel & monitoring time sheetsManage WorkMobile and ensure all job-packs are prepared and uploaded for all live projects.Create orders for project components and material(s)Matching up corresponding invoices to ordersCreating and emailing client checklists to customers, ensuring all is in place for the project to commence. (i.e. Sending certs, insurance and other requests by the client)Sending all Project RAMS and lift plans to clientPremier in statement and invoicesMileage and labour reportsVisa card log and spend recordsMaintaining Visual Planning and Operations IT housekeepingLiaising with all scanning companies regarding scans, visits and PO'sSubsistence paymentsExpenses processingWeekly van trackingArrange French HaulageBooking FlightsBooking FerriesManagement meeting reports: agency man days/monthly projects/monthly transport/hotel costsRaise purchase orders and other requests to assist the Logistics ManagerAssist all Site Managers with office support as requiredDriving licence checksUpdating of all external subcontractor's insurance details to ensure adequate indemnity cover.Other routine day-to-day tasks to ensure the projects run smoothlyContinually develop your own professional competence and achieve all set objectivesPerform other duties as requested by the Operations Director What you'll need to succeed IT Literate, including MS Office and PDFConfident, professional and flexible with excellent attention to detailA high level of practical working skills and the ability to communicate coherentlyAbility to handle high levels of pressure What you'll get in return £27,500 rising in March 5 days working onsite 8.30 - 5pm Monday to Friday, 1 hour lunch Casual dress Car park Cycle to work scheme Pension Car parking What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk