Summary
We are seeking a motivated individual looking to start a career in a professional office environment. The successful applicant will be trained to attain a Business Administration Level 3 Qualification. You will receive learning and support from an external training provider, as well as on-the-job training from Charles French Solicitors.
Annual wage
£11,648 a year
Training course
Business administrator (level 3)
Hours
Monday to Friday 9am to 5pm.
35 hours a week
Possible start date
Friday 14 February
Duration
1 year 6 months
Positions available
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
* Greet clients, visitors, and employees with a warm and friendly manner
* Answer incoming calls, direct them to the appropriate individuals, and take messages when necessary
* Schedule appointments, meetings, and conference room bookings
* Assist with administrative tasks, such as filing, scanning, and photocopying documents
* Handle incoming and outgoing mail and packages
* Collaborate with colleagues to provide support in various office tasks
* Learn and utilise office software and equipment effectively
* Undertake additional duties as assigned to support the smooth operation of the office
* Provide administrative support to colleagues whenever necessary
* Maintain confidentiality of sensitive information and adhere to legal and ethical standards
Where you’ll work
Quayside House
Newham Road
Truro
TR1 2DP
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
THE APPRENTICE ACADEMY LIMITED
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
* The successful applicant will be trained to attain a Business Administration Level 3 Qualification
* You will receive learning and support from an external training provider, as well as on-the-job training from Charles French Solicitors
Requirements
Essential qualifications
GCSE in:
* English and Math (grade Grade 4 or higher)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* IT skills
* Attention to detail
* Organisation skills
* Customer care skills
* Administrative skills
* Team working
* Non judgemental