Job summary This is an exciting opportunity for an experienced Support Secretary to join our Colorectal Team at UHD. You will provide support to our Consultants and Clinical teams through administrative tasks such as audio typing, Choose and Book referrals, organising post and filing - to ensure the department runs smoothly. The post holder must be IT literate and ideally familiar with hospital computer systems including eCamis and EPR. Knowledge of Microsoft Teams would also be beneficial. The ideal candidate must have a good knowledge of office practices and medical terminology alongside excellent interpersonal skills and be reliable and flexible with the ability to work under pressure and above all be a team player. We offer training and development opportunities within an established Colorectal secretarial team which sits within the Surgical Secretariat. Base Location: Poole Hospital Interview Date: 14 April 2025 Main duties of the job Typing audio and digital documents to include operation and clinic letters Maintaining investigation systems for patient results (TEAMS) Processing of Choose & Book referrals Delivery of investigation requests to other departments within the hospital Postal service administration for outgoing patient letter To cover consultant's PA desks in their absences About us Our values define who we are as TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues. UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme. This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview. This service has a planned move from Bournemouth site to Poole site in June 2025 Please note if the role or service is relocated as part of a planned move, employees will not be eligible for excess mileage reimbursement. Travel from the postholder's home to the new work base will be considered a normal commute. Any other changes not related to this relocation will be managed according to the relevant Trust or National terms and conditions Date posted 09 April 2025 Pay scheme Agenda for change Band Band 3 Salary £24,625 to £25,674 a year pa/pro rata Contract Permanent Working pattern Part-time Reference number 153-SU04394-A Job locations University Hospitals Dorset - All Sites Dorset BH15 2JB Job description Job responsibilities Typing audio and digital documents to include operation and clinic letters Maintaining investigation systems for patient results (TEAMS) Processing of Choose & Book referrals Delivery of investigation requests to other departments within the hospital Postal service administration for outgoing patient letter To cover consultants PA desks in their absences Job description Job responsibilities Typing audio and digital documents to include operation and clinic letters Maintaining investigation systems for patient results (TEAMS) Processing of Choose & Book referrals Delivery of investigation requests to other departments within the hospital Postal service administration for outgoing patient letter To cover consultants PA desks in their absences Person Specification Qualifications Essential Minimum of 5 GCSES including English or equivalent RSA II or equivalent, touch typing/computer skills Experience Essential Secretarial experience Desirable UHD experience Technical Skills Desirable Audio Typing Experience of hospital systems ie. Ecamis, EPR, Teams Other Essential Understanding of secretarial procedures Attention to detail Ability to organise own workload with priorities set by Consultant Secretary / Colorectal Team Leader Flexibility with working pattern Person Specification Qualifications Essential Minimum of 5 GCSES including English or equivalent RSA II or equivalent, touch typing/computer skills Experience Essential Secretarial experience Desirable UHD experience Technical Skills Desirable Audio Typing Experience of hospital systems ie. Ecamis, EPR, Teams Other Essential Understanding of secretarial procedures Attention to detail Ability to organise own workload with priorities set by Consultant Secretary / Colorectal Team Leader Flexibility with working pattern Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name University Hospitals Dorset NHS Foundation Trust Address University Hospitals Dorset - All Sites Dorset BH15 2JB Employer's website https://www.uhd.nhs.uk/careers (Opens in a new tab)