About the Company: A well-established and reputable tiling contractor, recognized for delivering high-quality finishes to some of the UK’s leading house builders. The company has built a strong reputation for excellence, timely project completion, and robust client relationships. As the company expands, it seeks a proactive and experienced Personal Assistant to support its Operations Director, with potential for the role to evolve into an Office Manager position overseeing up to two team members.
Job Purpose: This role provides essential administrative and organizational support to the Operations Director, enabling efficient daily operations and streamlined project timelines. With progression potential into an Office Manager role, you will play a central role in supporting office operations, managing communications, and ensuring the productivity of the office team.
Key Responsibilities:
1. Offer high-level administrative support to the Operations Director, including diary management, scheduling meetings, and organizing travel.
2. Manage communications on behalf of the Director, handling emails, phone calls, and correspondence.
3. Prepare reports, presentations, and documents for internal and external meetings.
4. Coordinate project timelines, liaising with site managers, suppliers, and clients to ensure projects run smoothly.
5. Support client and contractor interactions, including managing contracts, agreements, and documentation.
6. Assist in prioritizing tasks and maintaining effective time management for the Director.
7. Organize and maintain both digital and paper-based filing systems.
8. Ensure health and safety documents are prepared as required for project needs.
9. Manage up to two administrative staff members as the role progresses to Office Manager.
Requirements:
1. Proven experience as a Personal Assistant, Executive Assistant, or similar role, ideally within the construction or logistics industry.
2. Strong organizational skills with the ability to multitask and prioritize in a fast-paced setting.
3. Excellent written and verbal communication skills.
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
5. Ability to work independently and anticipate the needs of the Director.
6. Strong interpersonal skills and confidence in liaising with staff, contractors, and clients.
7. Familiarity with project management processes and tools relevant to the construction sector is a plus.
Benefits:
1. Competitive salary based on experience
2. Laptop and phone provided
3. Company pension
4. On-site parking
5. Employee Assistance Programme
6. Access to HR Portal for additional discounts and benefits
Schedule: Monday to Friday, 08:00 - 17:00
This position is ideal for a professional ready to grow into an Office Manager role, playing a vital part in supporting company operations, staff management, and contributing to its ongoing success.
Reference: DH4925
Salary: £36,000 to £40,000/year
Location: Telford
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