Report to: Head of Admin Department (Administration Unit)
Position Summary
The Fleet & Maintenance Unit Officer is responsible to support all operational oversight of the organization mainly emphasizing in all aspects of building preservation and vehicle maintenance as well as supporting in all necessary areas.
Duties and Responsibilities:
1. Maintain & repair the machinery, equipment and office building environment; creating a sound health and safety environment.
2. Investigate the office buildings systems such as plumbing, electrical, ventilation and so forth and manage the maintenance and fix everything if necessary.
3. Organize and keep records of office equipment manuals and practices and repair works related to all office facilities and equipment.
4. Provide advice in all aspects of necessary requirements and maintenance for all office building systems by providing practical experiences as well as technical advice to the team.
5. Inspect and maintain the cleanliness and sanitation of the office building and environment.
6. Manage the office vehicle usage and record, review and maintain all the reports relating to traveling schedule, trip itinerary, accident & fuel purchases and vehicle utilization.
7. Assist in all logistical aspects of delivery activities carried out by the whole organization.
8. Support the unit manager in all aspects of vehicle administration such as driver duties routines, mission assigned vehicles, timely issues and so forth.
9. Initiate and accomplish all vehicle and office maintenance systems are working properly and carry out the repair works ordering such as research the estimated spare parts price list.
10. Handle the accident reports and yearly damage records of all SPNM vehicles and assist in producing reports.
11. Support in preparing the departmental budget, prepares invoices, check requests and support in delivery matters.
12. Maintain and organize the weekly report of the whole fleet and maintenance process, decision and accuracy of document in accountability of audit purpose.
13. Assist in development of policies, procedures, guidelines and checklists in general office administration, procurement process and so forth.
14. Provide training to branch staff on policies, procedures, and general office management and procurement process to ensure staff’s knowledge and skills.
Qualifications:
* Bachelor degree in any field but Bachelor degree in business management or business administration is preferable.
* Diploma/Certificate in business management and administration, health and safety management.
* Minimum 2 years of working experience in related field.
* Good knowledge of computer – Microsoft Office applications (Outlook, Word, Excel).
* Demonstrated interpersonal and problem-solving skills.
* Good in English and Burmese.
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