Job summary This role is only open to applicants that currently work within an NHS Trust within the Hampshire and Isle of Wight Integrated Care System (HIOW ICS). The Patient Safety and Governance Team of Hampshire Hospital NHS Foundation Team are looking for a dynamic and enthusiastic individual to join our team in the role of quality, safety and compliance officer. The successful candidate will provide effective and efficient administrative support to the patient safety, risk and governance team. Main duties of the job As the ideal candidate you will have experience of working in administrative roles with experience in prioritising and managing busy workloads. Experience and attention to detail are key to this role. You will have excellent organisation and communication skills. You will also have excellent IT and communication skills and experience of using a range of IT systems including Microsoft Office. Key responsibilities: Provide support and administration for Trust patient safety and governance meetings by booking meetings, preparing papers, sending agendas, accurate minute taking and collating and tracking actions from previous minutes. Provide administrative support to the governance functions within the Trust, which includes clinical effectiveness, learning from deaths, incident reporting and learning, health and safety, policy management, risk management and the implementation of the national patient safety syllabus Provide officer support to the clinical effectiveness and quality assurance team through participation in data collection and data entry. Provide officer support to the learning from deaths, clinical data quality and patient safety improvement programmes of work. Plan and support the delivery of the Connecting with Care programme. To lead the organisation and communications of Trust safety events. To support the design and publication of Trust quality, safety and compliance publications, using a variety of IT software packages. About us Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire. Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive. We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer. The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust. Date posted 21 October 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum pro rata Contract Permanent Working pattern Full-time Reference number 251-CORP1093-GOV Job locations Royal Hampshire County Hospital Romsey Road Winchester SO22 5DG Job description Job responsibilities You will be part of a small, friendly and dedicated patient safety and governance team. This post is based primarily at our Winchester site, with the expectation of travelling to Basingstoke, Andover and Alton sites, if required. For an informal discussion about the role please contact Sarah Gold, Head of Quality Assurance at sarah.goldhhft.nhs.uk for further information about the role or to arrange a telephone call. Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. Job description Job responsibilities You will be part of a small, friendly and dedicated patient safety and governance team. This post is based primarily at our Winchester site, with the expectation of travelling to Basingstoke, Andover and Alton sites, if required. For an informal discussion about the role please contact Sarah Gold, Head of Quality Assurance at sarah.goldhhft.nhs.uk for further information about the role or to arrange a telephone call. Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. Person Specification Training and Qualifications Essential Educated to GCSE level or equivalent Desirable Administration/typing/secretarial qualification Experience and knowledge Essential Minute taking at high level meetings and the provision of support for high level meetings Working experience of Microsoft Office including Word, Excel, PowerPoint and Outlook. Ability to prioritise own workload and meet deadlines Experience of using graphic design or publisher programmes Desirable Knowledge of hospital administration systems Knowledge of the Governance function within the NHS Previous administrative/secretarial experience for several managers or senior personnel Skills and ability Essential Work as a member of a team, providing support to all team members Excellent communication skills, both written and oral Desirable Training groups Experience with internal intranet Person Specification Training and Qualifications Essential Educated to GCSE level or equivalent Desirable Administration/typing/secretarial qualification Experience and knowledge Essential Minute taking at high level meetings and the provision of support for high level meetings Working experience of Microsoft Office including Word, Excel, PowerPoint and Outlook. Ability to prioritise own workload and meet deadlines Experience of using graphic design or publisher programmes Desirable Knowledge of hospital administration systems Knowledge of the Governance function within the NHS Previous administrative/secretarial experience for several managers or senior personnel Skills and ability Essential Work as a member of a team, providing support to all team members Excellent communication skills, both written and oral Desirable Training groups Experience with internal intranet Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Hampshire Hospitals NHS Foundation Trust Address Royal Hampshire County Hospital Romsey Road Winchester SO22 5DG Employer's website https://www.hampshirehospitals.nhs.uk/ (Opens in a new tab)