NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Who we are:
NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.
In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.
To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)
Position:
An exciting opportunity has arisen for an Administration Assistant to the Senior Charge Nurse (SCN) based cross site at University Hospital Crosshouse / University Hospital Ayr.
What you will do:
You will be required to provide comprehensive secretarial and administrative support to the Senior Charge Nurse (SCN), promoting the organisation values as well as the positive team image. The role is wide-ranging and involves supporting the SCN with administrative duties in every domain of the role. The role involves project working, development of databases, analysis of information, minute taking and being the first line of contact for the SCN. The role involves screening calls and prioritising action of them.
For further information on the role please click the link below to view the job description
Knowledge, training and/or experience required to do the job:
* Will have a qualification in administration or equivalent experience.
* Will have previous experience within a healthcare environment.
* Must be proficient in the use of MS word, excel, access, PowerPoint, outlook and the internet
* Responsible for creating, formatting, populating, and analaysing databases and spreadsheets.
* Understands the organisational Human Resources Policies and Procedures and can apply them consistently.
* Electronic data storage, e.g., Word, Excel, PowerPoint.
* Staff personal files – maintaining and updating staff personal files with regards to recording absence, appraisals, changes to contract and personal details.
* Office filing systems, diary systems, archiving, bring forward, study leave records etc.Will utilise computer systems appropriate to the role including e.g PMS, SSTS, eManager, PECOS,E-KSF, Clinical Portal, Datix
For further information on the requirements for the role please click the link below to view the person specification
Hours:
34 hours per week.
Driving Licence/Car Ownership:
A car licence/car ownership is essential to this role.
If you would like to find out more about the role, please contact SCN Judith McKee on 01563 825222 or alternatively at Judith.mckee@aapct.scot.nhs.uk
ADDITIONAL INFORMATION FOR CANDIDATES
You should apply for this post by completing the application process on JobTrain.
* DO NOT upload a CV as this will not be used for shortlisting purposes.
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* Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at
We are unable to provide sponsorship for bank contracts.